Administrative Assistant

Date Posted:

Country: United States of America

Location: HND
01:
Interiors (Cargo) - Jamestown 2604 Highway 20 North, Jamestown, ND, 58401 USA

Position Role Type: Unspecified

U.S. Citizen, U.S. Person, or Immigration Status Requirements: U.S. citizenship is required, as only U.S. citizens are authorized to access certain necessary systems.

Security Clearance: This position is for an Administrative Assistant under general supervision. Solves basic problems and relies on limited experience and judgment to plan and accomplish assigned tasks and goals. May assist other employees in gathering, verifying and processing documentation. Applies intermediate skills and may adapt new procedures. Supports site management, working in complex environments, performing routine administrative duties: placing, receiving and routing telephone calls;

receiving and directing visitors, typing, filing, faxing, handling incoming and outgoing mail, ordering and maintaining supplies, and providing backup coverage to other administrative desks.

This individual will provide direct support to the VPGM of Cargo Systems for Collins Aerospace. The ideal candidate works independently, is a creative problem-solver and demonstrates a customer-oriented mindset and has a desire to grow their career within Collins Aerospace. This person relies on extensive experience and judgment to plan and accomplish assigned goals and tasks. This role is an opportunity to provide critical support to the organization.

By helping leadership run smoothly, you’ll enable the function to move quickly and operate effectively.

This role is onsite in Jamestown, ND. This role could be full-time or part-time. This position offers flexibility that may appeal to part-time individuals.

• Works under general supervision to perform clerical activities
• Responds to fairly complex email and phone inquiries
• May assist other employees in gathering, verifying and processing documentation
• Reviews data entry and maintains records
• Generates reports for management
• Oversees records management activities
• May perform building maintenance activities or other custodial services
• Performs data entry and other normal office functions such as setting up and maintaining files, interviewing callers and making proper referrals, arranging meetings and conferences and receiving, referring or answering mail
• Reviews drafts and finished documents for appropriate grammatical usage and answers questions relating to office operations and established policies and procedures
• Gathers, compiles and reports on information relevant to supervisor's assignment
• May provide executive assistant services as a direct assistant to site General Manager and other Senior Executives
• Work independently on special assignments, managing the Executive's schedule, processing and handling confidential documents and other administrative duties
• Conducts and/or oversees the gathering, verification and processing of documentation
• Recommends, develops and implements new processes or approaches that will help the team function more smoothly
• May be asked to assist the team with additional operational duties, including PPT deck support, offsite scheduling, etc.
• Must be willing and able to travel up to 5%
• Serves as a backup for our security desk when needed
• Reviews reports prepared for management

• Experience with Microsoft Office
• Typically has a HS Diploma or AA/AS degree (or other 2-year post high school training) with a minimum of 2 years of relevant experience OR
• In the absence of a HS diploma, GED or AA/AS degree, 4 years of relevant experience is required
• Must be a U.S. Citizen

• Ability to manage multiple tasks with a customer minded mentality
• Ability to book travel and working with expense reports

Collins Aerospace, a Raytheon Technologies company, is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry. Collins Aerospace has the capabilities, comprehensive portfolio and expertise to solve customers’ toughest challenges and to meet the demands of a rapidly evolving global market.

We make modern flight possible for millions…