Administrative Assistant

Future Opening:
Administrative Assistant

• Home office stipend
• Opportunity for advancement

Administrative Assistant (PART TIME)

Welcome to The Brothers that just do Gutters, where we’re all about keeping things flowing smoothly! At The Brothers that just do Gutters, we’re not just about gutters—we’re a tight‑knit team dedicated to making sure homes stay dry and stylish. Our work environment is as dynamic as our solutions, and we pride ourselves on having a good laugh while delivering top‑notch service.

From innovative installations to flawless repairs, we handle every job with the expertise and care that’s earned us our top reputation. If you’re ready to join a company where hard work meets high fives and every day brings a new challenge, The Brothers that just do Gutters is where you’ll thrive!

As a part‑time Admin Assistant, you’ll be the secret sauce that keeps our operation running smoothly and our team’s spirits high. You’ll organize chaos, coordinate with flair, and ensure everything from paperwork to appointments flows seamlessly. You’ll be the friendly face and organized guru who helps us deliver top‑notch gutter solutions to our amazing customers.

Comprehensive paid training will include live and online sessions covering our platforms, tools, and processes. If you’re passionate about making a difference, love variety in your tasks, and enjoy a workplace where your efforts truly matter, we can’t wait to meet you!

This part‑time role has the potential to grow into a full‑time position very soon.

• Organizational
  
  Skills:
  
  Manage multiple tasks and maintain organized filing systems.
• Communication
  
  Skills:
  
  Communicate clearly and professionally in writing and verbally.
• Time Management: Prioritize tasks and manage scheduling effectively.
• Technical Proficiency: Skilled in office software such as Microsoft Office and Google Workspace, and office equipment.
• Attention to Detail: Ensure accuracy in data entry and document preparation.
• Problem‑Solving: Address and resolve administrative issues efficiently.
• Customer Service: Provide excellent service to clients and handle inquiries with a friendly attitude.
• Confidentiality: Handle sensitive information with discretion.
• Team
  
  Collaboration:
  
  Work well with colleagues and support various departments.
• Adaptability: Adjust to changing priorities and learn new tools quickly.
• Email Management:
  • Respond to Emails: Address incoming emails promptly.
  • Organize Inbox: Prioritize and categorize emails.
• Phone Management:
  • Answer Phones: Handle incoming calls, directing them to the appropriate department or individual and taking messages when necessary.
• Customer Assistance: Provide information and assistance to callers, resolving inquiries effectively.
• Customer Scheduling:
  • Assist with Appointments: Help customers schedule appointments and coordinate with internal staff.
  • Manage Scheduling Conflicts: Resolve conflicts or changes in scheduling.
• Worker Support:
  • Assist Team Members: Provide support to employees by helping with administrative tasks.
  • Resource Allocation: Ensure team members have the necessary resources.
• Invoicing and Accounts Receivable:
  • Generate Invoices: Create and send invoices to clients.
  • Monitor Payments: Track accounts receivable and follow up on overdue payments.
• Monitor Prices: Keep track of vendor prices and evaluate cost‑effectiveness.
• Coordinate with Vendors: Communicate with vendors for orders, resolve issues, and maintain positive relationships.
• Review Management:
  • Respond to Reviews: Address customer reviews on various platforms.
  • Manage Reputation: Monitor and manage the company’s online reputation.
• Handle Leads: Respond to and manage leads generated from advertisements.
• Track Conversion: Monitor the progress of ad leads and report on effectiveness.
• Social Media Management:
  • Post Content: Manage and post content on company social media platforms.
  • Monitor Engagement: Track social media interactions and respond to comments or messages.
• Office Supplies:
  • Procure Supplies: Pick up and restock office supplies as needed.
  • Inventory Management: Monitor supply levels and place orders to avoid shortages.
• General Administrative Support:
  • Assist with Various…