TALENT Pooling* Executive Assistant

*** TALENT POOLING
*** Executive Assistant

Job Description:

About the Role

We are building our talent pool
for experienced Executive Assistants who are proactive, highly organized, and skilled at managing administrative tasks in fast-paced, dynamic environments. This opportunity is ideal for professionals who have supported senior leadership teams, including CEOs, CFOs, COOs, and other executives, and can handle sensitive, high-level responsibilities with discretion.

Key Responsibilities

• Provide comprehensive administrative support to executives and management teams
• Manage calendars, appointments, and travel arrangements
• Prepare and organize documents, reports, and presentations
• Handle correspondence, emails, and calls with professionalism and discretion
• Assist in scheduling meetings, taking minutes, and following up on action items
• Maintain confidentiality and handle sensitive information responsibly
• Support special projects and perform other related tasks as needed

Qualifications

• At least 2 years of experience as an Executive Assistant or in a similar administrative support role.
• Ability to work independently and effectively in a fully remote setup
• Strong organizational and multitasking abilities with exceptional attention to detail
• Excellent written and verbal communication skills
• Demonstrated professionalism, discretion, and sound judgment
• Proficiency with productivity and communication tools
  , such as:
• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Communication platforms (Slack, Zoom, Microsoft Teams)
• Document management and e-signature tools (Docu Sign, Notion, Dropbox, Adobe Acrobat, etc..)