Travel & Event Management

Responsible for new corporate hotel tie ups for PAN India locations as per company presence, Timely payment of all vendors with the submission of quarterly NOC from all vendors.
Special Corporate Rates as per matrix with contract including tariff & all terms & condition with seal & sign of both parties.
Payment norms to be preferred as BTC
Processing Vendor On-boarding with Supported Documents, & payment terms.
Ensuring timely booking of all travel request as an when received considering company travel policy and Employee eligibility with all required approvals.
Maintain MIS - records of all travel bookings and expenses for Reporting & audit purposes.
Feedback of all bookings from internal customers in valid format.
Establish healthy relationship with Travel Vendors such as Hotels, Airlines, Travel Agencies & Car rental agencies.
Negotiate competitive rates and contracts with Vendors to ensure Cost-effective travel solutions for the Company.
Monitor Vendor performance and resolve any issues & discrepancies promptly & furnish report monthly.
Provide Support & coordination in planning & execution at all company events such as data collection, valid documents , Venue Selection, Catering, Audio-visual equipment and décor.
Negotiation with Vendors with best industry rates for event planning & execution phase.
Collaboration & execution between hotels & event company for the execution.
Collaborate within team & cross-functional teams including Brand Marketing, HR and Senior Management for Smooth Execution.
Collect post event feedback to evaluate Experience & identify areas for improvement.
Feedback of all events from internal customers in valid format.
Monitor travel expenses against the allocated budget and furnish cost savings data. Responsible for the Vendor Invoices processing of Payments with the timeline.