Operations Assistant

Standard Work Days

Monday through Friday;
Saturday & Sunday may be added as work level dictates

0700 – 1630;
Overtime will be available as work level increases

Performs administrative, reconciliation and customer service duties while acting as the liaison between the shop and the office operations.

• Processes all incoming and outgoing correspondence to include work orders, purchase orders, and quotes.
• Couriers and files incoming and outgoing paperwork.
• Coordinates company meetings, events and sessions throughout the operations.
• Prepares guest or client accommodations.
• Manages the official records of company policies and procedures.
• Prepares presentations, documents, files, spreadsheets, and databases.
• Maintains vendor list for all site-specific materials and reorders office supplies as required.
• Arranges for the delivery of domestic and international packages.
• Assists the Operations Supervisor in day-to-day operations processes as required and provides innovative ideas on improving the administrative workflow.
• Acts as an inside sales rep for the western region.
• Maintains a clean and safe office environment by adhering to company safety and procedure policies.
• Contributes to team effort by accomplishing related results as needed.

This position works mostly indoors with occasional work outdoors in varying climates. Employee needs to be able to lift items up to 30lbs.

A performance review will be conducted annually to ensure these position requirements were met.