Executive Assistant

Overview

Company: First Coast Workforce Development, Inc.

Duration: 3-month Contract to Hire

PR: $23-26/hr

First Coast Workforce Development Inc. is responsible for providing a trained workforce to employers and residents in Baker, Clay, Duval, Nassau, Putnam, and St. Johns Counties. This company has several initiatives designed to connect job seekers in transition with training, employment, and focusing on economic development through workforce preparation. The organization plays a key role in attracting new businesses and helping current businesses expand in Northeast Florida.

This group forms working partnerships with local communities, elected officials, business, labor, and education leaders to improve workforce education, employment and training opportunities. Community members this group supports include individuals receiving government unemployment, SNAP recipients, citizens reintegrating into the workforce after incarceration, military veterans struggling with employment, and needy families on temporary assistance. All of these groups are connected with case managers and encouraged to come to their workforce centers around Florida to recieve workforce training and get connected with potential new employment opportunities.

JOB DESCRIPTION

The Executive Administrative Assistant manages and coordinates the activities for the President, Executive Vice President (EVP), and Board of Directors. This includes responsibility for the coordination and scheduling of meetings and events for the President, Executive Leadership Team, and Board of Directors. The position interacts directly with Career Source Northeast Florida (CSNEFL) Board members, local government officials, and senior-level business leaders providing complex and confidential executive support to the President and Executive Vice President (EVP).

This is a position designated as a position of special trust and requiring minimal supervision. The EA will be mainly responsible for managing CEO s calendar, consolidating presentation slides for Board meetings, distributing meeting packets to members, organizing the meetings, taking attendance, recording/taking detailed notes of the meeting, and final type-ups of the meetings "minutes" to be posted on the company website.

Some need to organize travel for the CEO, pay utility bills for the employment centers, and organize event space for boardroom meetings and events.

• Bachelor’s Degree from a recognized four-year college or university.
• Minimum five (5) years of professional executive level administrative support and ability to type 50 wpm required.
• Experience working with a Board of Directors/Board of Governance.
• Proficiency with Microsoft Office suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Ability to take and transcribe dictation.

• Knowledge of Florida Government in the Sunshine Law including meeting notice requirements.
• Non-Profit or Public Sector experience.

$23/hr to $26/hr.

Exact compensation may vary based on several factors, including skills, experience, and education.

Employees in this role will enjoy a comprehensive benefits package starting on day one of employment, including options for medical, dental, and vision insurance. Eligibility to enroll in the 401(k) retirement plan begins after 90 days of employment. Additionally, employees in this role will have access to paid sick leave and other paid time off benefits as required under the applicable law of the worksite location.