Office Manager

Job Summary

Job Summary: Office Managers will work directly with Site Supervisors and other Office Managers to ensure the smooth running of offices through managing, training, and guiding their employees as well as planning the day-to-day activities. Office Managers will be required to travel to other offices, based on clinic need.

• Supervises, plans and manages functions related to assigned clinics. Oversees and directs the day-to-day activities of staff
• Overseeing the entire selection and recruitment procedure of new candidates
• Undertaking the training and orientation procedures of new employees to make them well-versed with the office policies, procedures and equipment
• Act as a source of information and answer questions, assign tasks, follow up and give instructions as necessary
• Assist in the supervision, coaching, training, reviewing and disciplining of all employees
• Ensure that team members obtain the appropriate training and support to best apply their knowledge and skills on the job
• Prepares and directs scheduling, monitors staff attendance, schedules shifts & breaks as necessary
• Attending regular meetings with management team to review performance of offices and staff
• Comply with HIPAA confidentiality standards when accessing or communicating patient information
• Other duties as assigned

• Flexible schedule - ability to work early/stay late when necessary
• Knowledge of clinical flow, with at least one year of clinical experience
• Ability to motivate staff, and delegate orders when needed
• Ability to multi-task, excellent attention to detail
• Highly organized
• Able to perform every position in the practice
• This role requires traveling on a daily basis. Must have dependable transportation and a clear motor vehicle record.

• High School Diploma or equivalent
• Minimum three years of Management/Supervisor experience
• Physical Requirements:
  • Prolonged periods of sitting at a desk, working on a computer
  • Repetitive hand movements (specifically keyboarding and writing)