Legal Assistant

Overview

Downtown Jacksonville, Florida law firm seeks an enthusiastic, self-motivated full-time Legal Assistant to support a Shareholder. This is an in-office position.

• Manages calendar of attorney and coordinates conference calls, depositions, mediations, etc.
• Opens new matters in internal software.
• Provides follow up with clients to ensure all claim materials have been received.
• Ensures compliance with client procedures in communications with clients.
• Answers and directs phone calls.
• Reviews all outgoing correspondence from the attorney for grammar and layout consistency.
• Tracks deadlines and document completion, and prompts attorney, associates or paralegals as necessary.
• Assists attorney with preparing draft pleadings and discovery.
• Files documents as directed by the attorney through the Florida E-Filing Portal, United States District Courts and other courts as necessary.
• Receives mail, scans into internal software and disperses to appropriate parties.
• Drafts cover letters and other correspondence as directed.
• Handles all outgoing mail needs of the attorney.
• Ensures interoffice and external communication is appropriately documented in system software.
• Provides copies of all pleadings and correspondence to clients.
• Assists billing department with processing of firm invoices.
• Processes third-party invoices according to firm guidelines.
• Operates basic office support functions, such as scanning, printing, faxing, etc.
• Performs other duties as necessary.

• Must be proficient in Word Perfect, Microsoft Word, Excel and Outlook, with working knowledge of Pro Law a plus.
• Strong organization and communication skills.
• Meticulous attention to detail.
• Dependable with regard to confidentiality and firm policies.
• Typing skills.