Title Specialist

Triad Financial Services is a leading provider of financial services and solutions, serving clients nationwide. We are seeking a highly motivated and skilled Title Specialist to join our growing team.

The Title Specialist is responsible for ensuring all mortgage collateral documentation for funded loans are filed accurately and timely with the appropriate state and/or county titling agencies. Serves as Subject Matter Expert (SME) and resource to lines of business for all matters regarding mortgage collateral recording.

• Preparation of collateral documents (including but not limited to assignments, subordination agreements, mortgage satisfactions, partial releases, rescissions, and affidavits) in accordance with state/county formatting guidelines.
• Troubleshoot rejected documents and re-submit to the county and/or state.
• Ensure mortgage documents are matched with pending official checks and shipped within state compliance time frames.
• Submit mortgage documents for recording via electronic recording systems.
• Receipt and validation of recorded mortgage security instruments, ensuring documents are appropriately sent for imaging and storage.
• Appropriately update work statuses and locations in document management system to ensure accurate tracking and reporting.
• Maintain a working knowledge of applicable regulatory requirements and best practices, and be able to communicate this knowledge to requestors and internal groups.
• Maintain and update all applicable county and state recording fees and/or processes, quarterly.
• Perform detailed quality control checks on unrecorded documents prior to recording, ensuring documents are in recordable format in accordance with state/county formatting guidelines.
• Review all outgoing documents for accuracy. Reject any invalid collateral documents to appropriate processor/LOB for correction.
• Identify trends in collateral form issues and/or processes and provide solutions or best practices.
• Answer phone calls and reply to e-mails from our recording service clients.
• Maintain departmental overnight courier accounts and supplies.
• Escalate non-conformance to management as necessary.
• All other duties as assigned.

Required

• 2 plus years of mortgage experience preferred
• 2 plus years working knowledge of Encompass preferred
• Maintain relationships and provide superior customer service.
• Must be able to multi‑task
• Must have strong work ethic
• Strong problem‑solving skills
• Accuracy and attention to detail
• Strong verbal and written communication skills
• Ability to work independently as well as in a team setting
• Working knowledge of legal mortgage documents and industry regulations