Project Coordinator

Benefits Offering

Rail Works is committed to helping our employees live better lives. We offer comprehensive benefits packages to eligible employees, including competitive pay, medical, dental and vision coverage, 401(k) with company match, and additional performance incentives.

$60,000 - $70,000 / year

Reporting to the Operations General Manager or designate, the Project Coordinator provides support and assistance to ensure the smooth execution of the assigned projects. Responsibilities are varied but include documentation and information management, record keeping, cost control, coordinating timely delivery of supplies and material, tracking project progress, maintaining project files, estimating projects, ensuring quality control and safety, troubleshooting and follow up.

This is an entry level position intended to provide training for advancement to more senior level positions in the Company.

• Assesses and/or prepares scope of work required to successfully fulfill project requirements;
• Prepares budget and revenue estimates based on the scope of work and specifications;
• Develops project schedules; including but not limited to critical path calculation, resource allocation and delay analysis.
• Prepares work plans and methodologies, including but not limited to obtaining necessary permits, organizing resources, developing logistics and coordinating tasks between different stakeholders;
• Assists in procuring and managing material, vehicles, equipment, and services;
• Prepares supporting reports and documents as per the project requirements responsibilities;
• Attends internal meetings, meetings with the clients and other stakeholders;
• Monitors and evaluates performance of on-site employees and subcontractors;
• Develops all required documentation for the submission of project related invoices;
• Investigates and reports all issues arising during all stages of project;
• Prepares and analyses cost, budget, production and other reports as requested by the management team;
• Prepares and submits RFIs, change order requests and other respective documentation related to the contract change management;
• Actively engages and promotes safety culture. Ensures that safety and quality control standards are followed at all times;
• Other duties as assigned.

• Undergraduate degree or diploma;
• Encompasses general concepts of project management;
• Efficiency with business and construction software such as Microsoft Office, Microsoft Project, Microsoft Outlook, Hard Dollar, or JD Edwards an asset;
• Ability to apply, interpret and understand contract law and language;
• Excellent verbal and written communication skills. Proper grammar and punctuation are mandatory;
• Strong client relations, influencing skills and organizational skills;
• Strong attention to the details and ability to work under strict deadlines.

• This is a full-time position with varied hours;
• Occasional field, weekend or night work may be required;
• Occasional exposure to outdoor construction sites in all weather conditions may be required;