Senior Construction Administration Manager

Hoefer Wysocki Architecture

Job Type: Full-time
Location: Jacksonville - Jacksonville, FL 32207 US (Primary)
Education: Bachelor's Degree
Category: Construction Administration

The Senior Construction Administration Manager will be responsible for coordination between HW, the contractor, the owner, all Project Team members and the Code Authorities to achieve the desired final intent of the project. Responsibilities include timely review and resolution of all RFIs, submittals, pay requests, as well as review of technical testing reports and resolution of all other construction‑related issues on the project.

Additional responsibilities include the production of internal project progress reports, and the management of the Construction Administration phase for multiple projects simultaneously. The CA Manager will provide constructability reviews and assist in the mentorship of production staff.

• During the project’s construction phase, provides strong and calm project leadership and displays the ability to resolve project issues.
• Coordinates project efforts to ensure effective execution of the CA process.
• Serves as client liaison and manages the project to complete it on schedule, within budget, and with maximum client satisfaction.
• Provides mentorship for the less experienced architectural staff.
• Provides project completion projections and planning to ensure the successful execution of the CA Process.
• Possesses the skills to be the face of Hoefer Wysocki on the job site and represent the company with the highest integrity.
• Serves as subject matter expert for the construction process and building science.
• Responsible for coordination of project efforts, administrative and technical, to ensure the most efficient and cost‑effective execution of assigned projects.
• Provides technical guidance to less experienced architects/architectural staff.
• Provides quality assurance reviews on construction documents prepared by others.
• Provides technical expertise on construction details and mentors staff.
• Leads the Bid Phase effort including managing pre‑bid meetings, reviewing substitution requests, answering Contractor inquiries and issuing addenda.
• Manages pre‑construction meetings.
• Reviews/ critiques Contractor’s project schedules and schedule of values.
• Reviews and answers RFIs and evaluates submittals.
• Attends construction meetings and OAC meetings and provides input.
• Leads job site reviews and provides construction field reports.
• Coordinates architectural/interior staff as well as project consultants regarding drawing/specification changes during the Bid and Construction Phases.
• Issues ASIs or PRs as needed.
• Evaluates Change Orders and provides back‑up for adjustments.
• Reviews pay requests for accuracy.
• Reviews material testing reports.
• Performs and documents the initial and final punch lists.
• Coordinates close‑out process including as‑builts.
• Moderate travel required.

Education and Experience: Bachelor’s Degree in Architecture/Architectural Engineering, Engineering, Construction Management or hands‑on experience preferred. Healthcare experience a plus. Experience in Design/Bid/Build process and Design/Build process a must. 15+ years of experience in construction administration preferred.

Certifications/Licenses/Registrations: Architectural registration preferred, NCARB registration preferred. LEED Green Associate accreditation desired. Possesses a valid motor vehicle operator’s license and willingness to use insured personal vehicle in the course of employment.

Required Skills/Abilities: Proficiency in Microsoft Office. Knowledge of Deltek VantagePoint, Tonic

DM and Fastrack Schedule preferred. AutoCAD/Revit knowledge preferred but not essential. Excellent organizational and multi‑tasking skills, ability to work effectively in a team atmosphere, strong written and oral communication skills, and the ability to meet deadlines. Familiarity with and ability to work in Design‑Bid‑Build, Construction Management Agency, as well as Design‑Build scenarios. Detail‑oriented with the ability to perform each essential duty effectively.

To perform this job successfully, an individual must be…