Academic Advisor I​/II​/III

Overview

Job no: 538139

Work type: Staff Full-Time

Location: Jacksonville Campus

Categories: Academic Advising/Support, Office/Administrative/Fiscal Support

Department:  - EG-ONLINE LEARNING INSTITUTE

Classification

Title:

Academic Advisor I/II/III

• Level I: Master’s degree in education, counseling, or academic field related to the college OR Bachelor’s degree in similar fields with one year of relevant experience.
• Level II: Master’s degree in education, counseling, or academic field related to the college and one year of relevant experience OR Bachelor’s degree in similar fields with two years of relevant experience.
• Level III: Master’s degree in education, counseling, or academic field related to the college with two years of experience, or a Bachelor’s degree in the same fields with three years of experience.

Academic Advisement and Student Programs Coordination Function (percentage of time spent on specific responsibilities varies by Department/College/University priorities and workload):
Responsible for coordinating graduate student advisement/counseling in CISE. Manage the flow of work for the graduate advising offices. Oversee registering students for departmentally controlled courses, exams, etc. Process change of degree forms. Assist in the drop/add process. Provide graduation checks for students and oversee maintenance of graduate degree lists; verify all degree requirements have been met prior to submission by the appropriate deadline.

Assist the Ph.D. Exam Committee Chair with the Department’s written qualifying exam process. Advise students of departmental policies and procedures and UF guidelines. Manage the workflow of course substitution and other petitions at the Department and College levels. Manage the exit interview process and periodic satisfaction surveys for graduate students. Plan and implement departmental student events and programs. Design printed materials for Department graduate students in the areas of academic requirements and career planning.

Assist with data collection for evaluation.

Data Analysis And Reporting Function (percentage of time spent varies by priorities):
Develop appropriate electronic databases and paper files of graduate students. Prepare reports as needed by the Director, Associate Director, and Graduate Coordinator, and TA Assignment Coordinator. Provide necessary information to CISE staff for processing graduate fellowship/assistantship appointment letters. Oversee maintenance of student databases for currently enrolled students. Oversee preparation of annual graduate student evaluations. Oversee maintenance of student evaluation, course work, graduation rate, and alumni data records.

Compile and analyze statistical reports concerned with CISE graduate enrollments, retention, and other related data. Oversee maintenance of graduate student records. Disseminate University and College policy to the other Department advisors. Manage the flow of reports to the CISE @ Jacksonville Program Director, Department Chair’s office, Dean’s office, etc. Oversee process of ensuring that all international graduate student teaching assistants have taken the SPEAK test and have met the minimum score required.

Ensure that those who have not met the minimum score are registered for the appropriate Academic Spoken English course. Ensure that students are informed of the requirements to receive and/or maintain teaching assistant positions, including the Department application and assignment process. Oversee the collection, entering, and verification of required information for the Department TA database. Maintain record of Graduate School Fellowship awardees and students with Achievement Award.

Recruitment And Application Processing Function (percentage of time spent varies by priorities):
Actively recruit qualified graduate students in conjunction with the College of Engineering through presentations, printed information and appropriate Department programs. Design recruitment programs specifically to attract qualified minority students and design mentoring programs for such students. Serve as Department liaison to the…