Academic Advisor I​/II​/III

Overview

Classification

Minimum Requirements:

Classification

Title:

Academic Advisor I/II/III

Job Description: Academic Advisement and Student Programs Coordination;
Data Analysis and Reporting;
Recruitment and Application Processing;
Academic Program Development;
Academic Program Activity Functions;
Miscellaneous duties as needed to support the department.

Note:

content reflects time allocations that vary by department/college/university priorities and seasonal workload.

Academic Advisement and Student Programs Coordination (function percentages vary by priorities):
Responsible for coordinating graduate student advisement/counseling in CISE. Manage the flow of work for the graduate advising offices. Oversee registering students for departmentally controlled courses, exams, etc. Process change of degree forms. Assist in the drop/add process. Provide graduation checks and oversee maintenance of graduate degree lists; verify all degree requirements have been met prior to submission by the appropriate deadline.

Assist the Ph.D. Exam Committee Chair with the Department’s written qualifying exam process. Advise students of departmental policies and UF guidelines. Manage the workflow of course substitution and other petitions at the Department and College levels. Manage the exit interview process and periodic satisfaction surveys for graduate students. Plan and implement departmental student events and programs. Design printed materials for Department graduate students on academic requirements and career planning.

Assist with data collection for evaluation.

Data Analysis And Reporting (function percentages vary):
Develop appropriate electronic databases and paper files of graduate students. Prepare reports as needed by the Director, Associate Director, and Graduate Coordinator, and TA Assignment Coordinator. Provide necessary information to CISE staff for processing graduate fellowship/assistantship appointment letters. Oversee maintenance of student databases for currently enrolled students. Oversee preparation of annual graduate student evaluations. Oversee maintenance of student evaluation, course work, graduation rate, and alumni data records.

Compile and analyze statistical reports concerned with CISE graduate enrollments, retention, and other related data. Oversee maintenance of graduate student records. Disseminate University and College policy to the other Department advisors. Manage the flow of reports to the CISE Jacksonville Program Director, Department Chair’s office, Dean’s office, etc. Oversee process ensuring that all international graduate student teaching assistants have taken the SPEAK test and meet minimum scores.

Ensure those who have not met minimum scores are registered for appropriate Academic Spoken English courses. Ensure students are informed of requirements to receive/maintain teaching assistant positions, including the Department application and assignment process. Oversee collection, entering, and verification of required information for the Department TA database. Maintain record of Graduate School Fellowship awardees and students with Achievement Award.

Recruitment And Application Processing (function percentages vary):
Actively recruit qualified graduate students with the College of Engineering through presentations, printed information and Department programs. Design recruitment programs to attract qualified minority students and mentoring programs for such students. Serve as Department liaison to the College of Engineering and other University offices to stay informed on regulations, procedures and opportunities regarding graduate recruitment, including College of Engineering recruiting events and minority recruitment/mentoring programs.

Oversee graduate application processing. Coordinate and participate in application processing procedures including initial screening, admission committee evaluation, and financial aid decision making. Oversee creation, maintenance, and monitoring of graduate student files with confidential record keeping and accuracy. Oversee maintenance of CISE Graduate Policy Manuals, including updates and tracking effective dates of changes. Ensure older policies remain accessible to the current student population as required by catalog year.

Design printed materials for the general community about Department publications, research, and academic programs.

Academic Program Development (function percentages vary):
Assist Graduate Coordinator in program development for graduate students in CISE. Assist in coordinating new degree program efforts. Interpret academic and administrative rules and policies and disseminate information to faculty, staff, and students. Recommend new/improved means to conduct the Department s educational programs. Manage SASS updates in accordance with degree program changes. Attend Departmental curriculum and graduate affairs committee meetings.

Respond to inquiries from enrolled and prospective students concerning academic…