Registrar - IDEA River Bluff

Position: Registrar - IDEA River Bluff (Immediate Opening)
Description

Role Mission:
The role of the Registrar is to maintain student data and records at the campus level in order to ensure compliance with district and state reportable data audits. The Registrar organizes all of the campus operation tasks with key stakeholders and executes campus operation processes that bind to our student information system as well as processing data related to student enrollment, transfers and withdrawals.

This position reports to the Manager of Information Systems Management (MISM), who will serve as the direct manager, and the Director of Compliance. The school principal will serve as the dotted line manager for the registrar. The registrar is expected to partner with the school principal.

What We Offer

Compensation:

• Compensation for this role is set at an hourly rate ranging between $18.49 for 0 years of experience and $23.11.
• This role is also eligible for a performance bonus based on team performance and goal attainment.

Other Benefits:

We offer a comprehensive benefits plan, covering the majority of the employee premium for the base medical plan and subsidizing the majority of costs for a spouse/domestic partner and children. Some of the special benefits we offer at IDEA include:

• Paid Family Leave:
  Eligible staff may receive up to 8 weeks of paid leave for the birth or adoption of a child, based on their tenure with the organization and caregiver designation.
• Tuition Reimbursement:
  Staff members may apply for up to 50% of tuition paid toward a qualifying degree program, up to $5,250 maximum per year subject to manager discretion and budget availability.
• Employer-Paid Mental/Behavioral Health: 5 face-to-face counseling sessions within a year, unlimited 24/7 telephonic counseling, and other work-life services available at no cost.

Other benefits include dental and vision plans, disability, life insurance, parenting benefits, generous vacation time, referral bonuses and professional development. IDEA may offer a relocation allowance to defray the cost of moving for this role, if applicable.

What You Bring -
- Competencies:

• Mission Focus - focuses on IDEA's core purpose of getting all students into college
• Record of Results - holds high expectations for self and others to achieve and surpass intended goals
• Problem Solving - able to synthesize, analyze, and prioritize data and opportunities to develop strategies for achieving quantifiable goals
• Communication - effectively conveys information using a variety of channels and techniques
• Continuous Improvement - proactively identifies opportunities to improve and consistently reflects on past actions to guide future decisions,

Qualifications:

• Education:
  
  HS diploma or GED required, Bachelor's degree preferred
• Experience:
  
  Experience with records or student information, data entry, support, systems management/entry required
• Experience with FOCUS preferred

What You'll Do - Accountabilities:

Compliance and state reportable data entry

• Builds out the school's master schedule on Focus and ensures that all required data entry
• Maintains the state/district student database system with proper coding/master scheduling to effectively monitor and update information for the funding county cycles (FTE) that create school budgets
• Ensures that all coding is entered into the student information system accurately and in a timely manner to maximize funding
• Partners and consults with the correct stakeholders to ensure student schedules are correct
• Reviews all state reportable data and conducts any necessary data clean up to ensure
• Ensures that the school's master schedule is complete at least two weeks prior to the start of school; ensures that student schedules and rosters are finalized and printed by the first day of school.
• Ensure compliance (to state and company requirements) reporting and record keeping

Enrollment and attendance

• Paper attendance and student enrollment reconciliation processes solidified two weeks prior to school
• Student registration verification is accurately completed by deadline
• Supports campus operations team in meeting enrollment goals by first week of school
• Ensures teachers enter daily attendance by the designated time; maintains accurate attendance records in Focus; reports to school administration any gaps in attendance processes
• Owns the attendance process for Academy and College Prep students; communicates attendance reporting to appropriate staff
• Documents all attendance changes and corrects attendance data by end of day
• Ensures all paper rosters are signed and dated
• Ensures all attendance report submissions are on time

Student Records

• Student records are requested from other districts within five days of the student's enrollment
• All records requests from other schools/districts will be fulfilled within 5 days
• Upon receiving student records, ensures review of student records to ensure current information, accuracy, and completeness with the state/district regulations and guidelines that all required data is entered into Focus.
• Maintains all student records,…