Project Coordinator

JOB TITLE: Project Coordinator
LOCATION: Jacksonville, FL
SALARY: $60,000 annually
BENEFITS: PTO, Retirement, Health Stipend

The Project Coordinator is a key member of the team, working closely with the Director of Estimating and Design to help guide residential construction projects from early design through completion. This role is the connective tissue between design, purchasing, and construction—keeping details organized, information flowing, and projects moving forward.

This position is a great fit for someone who enjoys bringing structure to complex projects, takes pride in staying organized, and naturally follows things through to completion. If you like being the person who keeps everything (and everyone) on track in a fast-paced, custom design environment, this role will feel rewarding and engaging.

• Create, issue, and track purchase orders for materials, fixtures, and finishes
• Order materials based on approved selections and project schedules
• Review invoices for accuracy and enter them into the system for approval
• Assist with reviewing scopes of work to ensure details are correct and complete

• Keep project specification sheets up to date as selections and details evolve
• Organize and maintain client sample bins so materials are available when needed
• Assist with AutoCAD drawings and design documentation as needed
• Support Matterport scans and help maintain accurate site documentation

• Upload, organize, and maintain project documents within Buildertrend
• Track client approvals for selections, change orders, and materials
• Ensure QR codes and Buildertrend files reflect the most current information
• Review meeting notes and Plaud notes, turning them into clear tasks and to-dos
• Maintain construction and design checklists and assist with scheduling support

• Communicate clearly and professionally with team members, vendors, subcontractors, and clients
• Proactively identify missing information and follow up to keep projects moving
• Support multiple projects across both design and construction phases

• Strong written and verbal communication skills
• Exceptional organization and attention to detail
• Ability to manage multiple priorities in a fast-moving environment
• Self-motivated, dependable, and comfortable working independently
• Ability to understand design intent and translate it into organized, build‑ready information
• Experience with Buildertrend is a plus, but training is available

• Someone who enjoys systems, processes, and making things run smoothly
• Comfortable working with both creative design teams and construction professionals
• Curious, eager to learn, and open to growing within a custom residential environment
• A strong executor who thinks ahead and anticipates next steps
• A team player with a practical, solutions‑oriented mindset
• AutoCAD experience and knowledge of residential construction are helpful but not required