Project Coordinator Civil Construction

Project Coordinator Civil Construction

Location:

Jacksonville, FL

Employment Type:

Full-Time

At Petticoat-Schmitt Civil Contractors, Inc., we dont just build infrastructure we build life-changing infrastructure. As a privately owned, employee-owned civil contracting firm, we perform work across public and private markets, specializing in site development, underground utilities, roadway, and water/wastewater treatment plant construction throughout the Southeast.

Were seeking a Project Coordinator to support our Project Management team by providing essential contract administration, documentation, and day-to-day project support. This role is ideal for a highly organized, detail-driven professional who thrives in a fast-paced construction environment and takes pride in keeping projects compliant, organized, and moving forward.

What Youll Do

Contract Administration & Documentation

* Receive, organize, and process all contract documents with clients and owners.

* Prepare, track, and maintain project documentation including, but not limited to:

* Performance and payment bonds

* Certificates of insurance

* Certified payroll

* Notices to owners

* EEO documentation

* Set up and manage complete project contract files, ensuring all documents are properly executed, tracked, and maintained.

Subcontracts, Vendors & Compliance

* Prepare, expedite, and track purchase orders, subcontracts, submittals, and vendor agreements.

* Work closely with Project Managers to clarify and define subcontractor and material vendor scopes.

* Analyze vendor quotes, submittals, and purchase order terms and conditions.

* Track submittals to ensure compliance with contract requirements and timelines.

* Ensure subcontractors and vendors have proper insurance certificates and required bonds prior to mobilization.

Project Support & Coordination

* Assist Project Managers with contract-related items including RFIs, pay applications, invoice approvals, lien releases, and close-out documentation.

* Maintain project management databases related to subcontractors, vendors, material specifications, and best management practices.

* Participate in project handoff meetings and job planning meetings.

* Provide ongoing administrative and coordination support to Project Managers and field leadership.

Jobsite & Operational Support

* Provide jobsite assistance as needed, including coordination of:

* Jobsite trailers, utilities, and port-o-lets

* Trash containers and laydown yards

* Water outage notices

* Accident and incident reports

* Off-duty officers

* Material orders and logistics

* Out-of-town per diem accommodations

* Support communication and coordination between office and field teams.

Continuous Improvement & Professionalism

* Seek opportunities to improve procedures related to tracking, communication, and efficiency.

* Maintain required training and participate in continuing education (minimum of 5 hours annually).

* Represent Petticoat-Schmitt professionally with clients, vendors, and partners.

* Serve as an ambassador of the company and uphold the Petticoat-Schmitt Code of Conduct.

What Were Looking For

Experience & Qualifications

* Prior experience in construction administration, project coordination, or contract support preferred.

* Familiarity with subcontracting, purchasing, and construction documentation processes.

* Ability to analyze contract documents, scopes, and vendor terms.

* Strong organizational skills with exceptional attention to detail.

* Ability to manage multiple priorities in a deadline-driven environment.

Skills & Attributes

* Strong written and verbal communication skills.

* Proficiency with Microsoft Office (Excel, Word, Outlook, Teams).

* Ability to work independently and collaboratively with project teams.

* Professional demeanor and commitment to accountability and accuracy.

Youll Love It Here If You Live Our A.C.T. Values

Accountability Safety first, plan the work, communicate clearly, execute efficiently, and take ownership.

Character Integrity, respect, trustworthiness, humility no jerks allowed.

Team Shared goals, servant leadership, developing others, and determination to win together.

Why Petticoat-Schmitt?

Compensation & Incentives

* Competitive pay based…