Ops Grants Specialist Iii

select how often (in days) to receive an alert:

the state personnel system is an e-verify employer. For more information click on oure-verify website .

requisition no:868388

agency: department of health

working title: ops grants specialist iii -

come join doh-team duval! If you are looking to establish an exciting and successful career in public health, you have come to the right place. Many of our innovative and successful health programs are recognized throughout florida.

this ops position serves as a grants specialist iii on the cdc’s strengthening u.s. Public health infrastructure, workforce, and data systems (oe22) five-year grant at the florida department of health in duval county (doh-duval). This position is responsible for
1) developing contracts, agreements, amendments, and renewals,
2) providing needed reports and data for contracts,
3) monitoring compliance of established contracts, and
4) reviewing, reconciling, and submitting all invoices for payments. Responsibilities also include researching grant opportunities, writing competitive grant proposals to acquire funding, and preparing reports summarizing grant activities for submission to funder.

• draft contracts and see them through to final signature, ensuring that contracts are developed and executed in accordance with state and/or federal requirements and department policies and procedures. Write, assemble, and ensure execution of all contractual documents including needed and/or required attachments and exhibits in accordance with established department policies and guidelines. Prepare and process all contracts/agreements/purchase orders, renewals, amendments, and close-outs.
• develop and negotiate budgets and scope of work with contractors and vendors to ensure costs, proposed activities, and deliverables are reasonable, allowable, and allocable using state and/or federal regulations, policies, and procedures.
• monitor and update contracts and purchase orders as needed in a timely manner, working within the appropriate time frames with program staff and contractors to meet deadlines. Ensure tasks, activities, and deliverables have been completed or are on track to be completed within the timeframe stated in the contract.
• enforce the contract terms and conditions and serve as a liaison on all contracts and purchase orders on the grant.
• maintain files and documentation pertaining to the contracts and purchase orders managed. Monitor provider performance and programmatic terms of the contract. Ensure providers meet all contract terms and conditions, and all requirements specified in the contract. Prepare and distribute monitoring reports before site visits. Monitor all contracts, identify issues, and implement corrective action plans, if needed. Provide follow-up to issued corrective action plans to ensure identified deficiency is corrected.
• process, inspect, review, and approve contractor and vendor deliverables and authorize invoices for payment, as appropriate. Review and reconcile provider’s documentation supporting the cost analysis. Monitor and reconcile encumbrances. Ensure proper and timely routing of documents for review and execution. Ensure timely uploading of new contracts into facts within 30 days and ensure contracts are also audited for any errors.
• identifying funding opportunities and write polished grant proposals to secure grant funding. Conduct research to identify potential funding sources, including grant opportunities, funding trends, and emerging priorities in public health. Studies and understands the history, structure, objectives, strategic plan, mission, vision, values, programs, and financial needs of the agency.
• generate high-quality proposals, narratives, applications, and supporting documents based on the guidelines set forth in the request for application (rfa) or request for proposal (rfp).
• coordinate post-award grant management, including budget revisions, prior approval requests, and continuation application.
• participate in trainings, seminars, workshops, and other meetings related to contract management. Complete all mandatory training within required deadlines. Perform travel in relation to above duties and for professional development, as needed. Ensure accurate and timely submission of employee activity records, employee leave and attendance records and travel vouchers.
• create timelines for submission of grant applications. Coordinate proposal development by preparing checklists, assigning roles, and meeting deadlines for each grant. Assure the timely submission of high-quality proposals that align with funder guidelines.
• collaborate with programmatic teams and grant partners to track project milestones, action items, impact, and reporting requirements. Works with programmatic staff to develop and submit reports to funders, including annual reports and continuation applications.
• communicates in writing, in person, and through electronic means concisely and positively. Takes initiative to multi-task with accuracy.…