Administrative Assistant Jacksonville FL Hybrid

POSITION

Administrative Assistant

Fulltime

Jacksonville, FL (Hybrid)

ASAP start with no later start than 5/25/2026- 5/24/2027 (temp to hire)

40hrs M-F 8am-5pm

$20.77 HOURLY PAID WEEKLY
Exact compensation may vary based on skills, experience, and location. Base pay information is based on market location.

This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering, and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.

Provide executive administrative support to the GT Quality Assurance Executive. Principal duties are managing the schedule of the Executive, including meetings, tele‑presence and travel; scheduling staff events; coordinating and responding to correspondence and requests from outside groups and senior management of the Company; typing memoranda and correspondence; maintenance of accurate records; preparing expense reimbursement; and other related administrative duties.

• Communicates with executives and line management to gather and convey relevant information
• Answers manager's phone line, documenting accurate messages and handling calls with appropriate judgment
• Proactively manages the calendar of multiple stakeholders, effectively resolving conflicts that arise in a professional manner
• Manages all travel planning and expenses, coordinating schedules for executive to maximize time and create efficiencies
• Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills
• Liaises with outside groups to coordinate events where the executive is a corporate chair, director, or committee member ages in high-level client contact and supports conversations related to sensitive information, utilizing considerable diplomacy and judgment
• Scheduling of meetings and calendar management.
• Accurately arrange complex, detailed, and frequently changing travel plans and itineraries
• Assist with various administrative aspects of the department management

Microsoft Outlook

Project Administration / Tasks / Deliverables Mgmt

• 3+ years’ experience as an Administrative Assistant or comparable level of experience as a Senior Administrative Assistant
• Demonstrated ability in either current or prior positions to interact with senior level executives
• Ability to work independently, multi‑task, manage time wisely; handle confidential and sensitive material with highest degree of integrity.
• Strong executive presence; superior interpersonal communications skills
• Must be proficient in MS Outlook
• Ability to multi‑task in an urgent and deadline‑driven environment
• Accuracy/quality control – must demonstrate accuracy & thoroughness and monitor own work to ensure quality
• Excellent attention to detail and organizational skills
• Pro‑active attitude with ability to stay focused and maximize time efficiently

• Administrative Services
• Attention to Detail
• Customer and Client Focus
• Planning
• Prioritization
• Adaptability
• Collaboration
• Event Planning
• Problem Solving
• Research
• Facilities Management
• Office Administration
• Oral Communications
• Recording/Organizing Information
• Written Communications

• May on occasion be exposed to loud sounds and distracting noise levels, such as from office equipment.
• The ability to lift up to 30lbs
• Use of computers and technology

Here at Canon Recruiting, People are our priority, and we are committed to Include Diversity in every segment of who we are. It is only through our Diversity; we are made a stronger organization and increase our ability to provide top tier candidates that our clients have come to know Canon for. We have an inclusive environment all employees are celebrated for their unique differences.

The…