Executive Administrative Assistant

Job Title: Executive Administrative Assistant
Location: Jacksonville, Florida (Hybrid – minimum 3 days onsite, Day 1 onsite)
Job Type: Contract
Max Pay Rate: $20.78/hr
Start Date: ASAP

Seeking an experienced Executive Administrative Assistant to provide high-level, confidential administrative support to a senior executive. This role requires strong calendar management, travel coordination, and executive communication skills within a fast-paced corporate environment.

The ideal candidate has prior experience supporting senior leadership, managing complex schedules, and handling sensitive information with professionalism and discretion.

• Provide high-level executive administrative support
• Manage complex and frequently changing executive calendar
• Coordinate domestic/international travel and expense processing
• Prepare meeting minutes, correspondence, and executive documentation
• Handle confidential communications with professionalism
• Manage scheduling, telepresence, and stakeholder coordination
• Support event coordination, offsites, and leadership meetings
• Respond to executive communications and manage requests
• Maintain accurate records and documentation
• Liaise with internal teams and external partners

• 3+ years Executive / Senior Administrative Assistant experience
• Experience supporting senior leadership / executives
• Strong Microsoft Outlook and calendar management skills
• Strong travel coordination and expense management experience
• Ability to multitask in fast-paced environment
• Strong communication and organizational skills
• High attention to detail and confidentiality handling

• Executive presence and professionalism
• Event coordination / meeting logistics
• Strong prioritization and time management
• Administrative operations / office coordination
• Client and stakeholder interaction