Assistant Project Manager - Specialties and Doors

Assistant Project Manager - Specialties and Doors

Are you a skilled construction Assistant Project Manager with excellent organization and communication skills? If so, we’d love to talk! The purpose and intent of this position are to support the Project Managers and Operations Manager with all the functions related to processing orders and managing projects including material management, scheduling, and internal financials.

• Prepare forms such as change orders, purchase orders, service agreements, and subcontracts
• Complete administrative support tasks for the office manager, project manager, general contractor, and other construction management staff
• Act as a point of contact for vendors, subcontractors, and various construction services teams and solicit quotes from them for new jobs
• Field incoming emails and phone calls in a professional manner

• Manage and Process Small Orders and Projects
• Assist with Submittal Generation
• Assist with Close-Out Document Generation
• Assist Project Team in Ordering Material in a Timely Manner
• Communicate with Factories and Suppliers
• Create Invoicing and Billing for Small Projects

• Confirm Installation Appointments in Advance
• Make notes and Confirm the information in Scheduling Software
• Verify Project Contact and Address are correct in Scheduling Software

• Receive and Initiate Phone Calls with Customers