Executive Assistant

The law firm of Coleman Talley LLP is seeking an Executive Assistant to join our team in our downtown Jacksonville, FL office. The ideal candidate is highly organized, proactive, professional, and comfortable balancing executive support, and project coordination.

• Provide executive-level administrative support, including inbox and calendar management, meeting coordination, coordination of travel arrangements, including flights, lodging, transportation, and itineraries.
• Serve as planning lead for the Affordable Housing practice, including scheduling, meeting logistics, deadlines, coordination across attorneys and external parties, and event and conference support.
• Oversee the firm’s affordable housing coalition memberships, including renewals, sharing important communications with the housing team, event registration, sponsor ships, and related administrative requirements.

• Associate or bachelor’s degree preferred; relevant experience may be considered in lieu of a degree.
• Prior experience as an executive assistant, administrative assistant, or similar role in a professional services or law firm environment required.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities, deadlines, and projects simultaneously.
• Professional demeanor with strong interpersonal and service skills.
• Excellent written and verbal communication skills.
• Ability to work independently while collaborating effectively with attorneys and administrative staff.
• Experience supporting senior leadership or executives strongly preferred.

• Proficiency in Microsoft Office software required (Word, Outlook, Excel, PowerPoint, Teams).
• Understanding of Docu Sign; experience preferred.
• Proficiency in Adobe Pro and/or Kofax.
• Understanding of online file collaboration sites such as Share File.
• Experience with Net Documents, Centerbase or similar LMS software, a plus.

Commensurate with experience

• Paid time off
• Health Insurance
• Vision
• Life Insurance
• Disability
• Flexible Spending Account
• 401(k) Retirement with Matching Contributions