Administrative Coordinator

Administrative Coordinator - Jacksonville, FL

Kelly Services is currently seeking an Administrative Coordinator at one of our Global Clients in Jacksonville, FL. This role is a full time, fully benefited position.

This position is eligible for Medical, Dental, 401K and a variety of other benefits to choose from. You'll also be eligible for paid time off, including holiday, vacation and sick/personal time. Employees also receive annual performance reviews.

Title:

Administrative Coordinator

Location:

Jacksonville (32256)

Pay: open; plus benefits and PTO

Hours:

M-F core hours

Duration: long term contract

Position Summary:

Uses discretion handling difficult calls and routes calls to appropriate individual. Attention to detail. Maintains calendars and arranges meetings for supervisor and/or department. Organizes and expedites flow of work through supervisor’s office and provides follow-up to ensure projects are completed as required. Gathers and collates data as requested by management. Performs work with a thorough understanding of departmental procedures in respective field.

Adheres to environmental policy and procedures and supports department environmental objectives. Serves as Administrative Coordinator for R&D Department by providing administrative support to the Research and Development team.

• Administrative Duties to support the R&D Admin Team
• Provide back-up support to Executive Administrative Assistant and Executive Administrative Coordinator
• Processing payments
• Submitting and payment tracking
• Updating R&D Org Charts
• Responding to requests that are sent to the R&D Admin Mailbox
• Submitting office supply requests through eMarketplace
• Concur Expense Reports
• Provide back-up support for the RDLT, Global Head of R&D, Executive Assistant, and Executive Administrative Coordinator
• Scan all receipts that are not electronically submitted for entry into Concur
• Track down receipts not forthcoming and audit/question receipts
• Event Logistics
• Meetings/calendar management
• Order/coordinate catering for meetings
• Work with Directors on retiree arrangements
• Provide support with R&D meeting setups
• Special handling for conference rooms and large meetings (VIP areas)
• Supply Orders:
  General supplies through eMarketplace
• Provide support to employees requesting supplies; maintain inventory in copy paper and print areas
• Orders for electronic and/or specialty items through SHI eMarketplace
• Research items as needed for correct size/power
• Cross check and verify accuracy of each order upon arrival
• Contact requester when order arrives if needed
• Business Cards - ordered through eMarketplace
• Maintain and organize supply cabinets
• Dispose/recycle items as needed
• Restock water for larger meetings - ordered through eMarketplace
• Additional miscellaneous duties/projects as assigned
• Maintain Mail and sort mail into proper slots (1x/day) and manage misdelivered mail

• High school diploma or equivalent
• 1 year or more administrative experience
• Administrative background for demonstrated organizational skills
• Competent with Microsoft Outlook, Excel, Word, and Power Point
• Experience with Concur and eMarketplace preferred
• Professional demeanor and good communicator

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account.

In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. For more information on benefits and perks that may be available to you, visit the Kelly Help & Support page.

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