Executive Administrative Assistant

Overview

Finding a job that fits your lifestyle isn’t always easy. That’s where Kelly® comes in. We’re seeking an Executive Administrative Assistant to work at a premier client in Jacksonville, FL. Sound good? Take a closer look below. We’re here to help you find something great that works for you—so you won’t miss a moment of what really matters in your life.

• Enjoy a flexible hybrid schedule—work three days in office (Tuesday, Wednesday, Thursday), and from home on Monday and Friday
• Join a professional work environment with structured support for career growth
• Opportunities to support high-impact executives and contribute to important meetings and events
• Industry-leading safety precautions and employee-focused culture

• Providing comprehensive administrative support for meetings, events, and workshops, including scheduling, room booking, catering, and managing invites
• Managing complex calendars and coordinating executive travel bookings, including visa support
• Processing expense reports with Concur, handling financial documentation, and assisting with purchase orders and contracts
• Facilitating office supply orders (Irvine only) and maintaining vendor, visitor, and security coordination for the office
• Delivering additional administrative support as directed by the supervisor

• Have 2–4 years of executive-level administrative experience (preference for candidates with 10+ years)
• Demonstrate proficiency in MS Office Suite (Outlook, Excel, Word, PowerPoint), Teams, Concur, Ariba, and handling complex calendar management
• Excel at multitasking in a fast-paced environment and have strong communication and organization skills
• Hold a high school diploma or above

Once you apply, you’ll proceed to next steps if your skills and experience look like a good fit. But don’t worry—even if this position doesn’t work out, you’re still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more.

Helping you discover what’s next in your career is what we’re all about, so let’s get to work. Apply to be Executive Administrative Assistant today!