Executive Assistant

Our organization is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide exceptional administrative support to the Executive Director. This role is vital in ensuring the Executive Director’s day-to-day operations run smoothly while also supporting organizational events, communications, and key initiatives. The ideal candidate thrives in a fast-paced, mission-driven environment and demonstrates strong professionalism, discretion, and follow-through.

• Assist the Executive Director with daily administrative needs to ensure seamless workflow.

• Relieve the Executive Director of routine administrative duties, including fielding phone calls, emails, letters, meeting requests, and coordinating communication with staff and external contacts.

• Draft letters, emails, memos, reports, charts, and additional correspondence on behalf of the Executive Director and the organization.

• Prepare materials, reports, and presentations for operational, fundraising, and board-related commitments.

• Proactively manage departmental priorities, tracking important deadlines and key dates.

• Coordinate onsite and offsite meetings, events, and trainings—managing attendee lists, facility arrangements, equipment needs, and catering.

• Arrange domestic and international travel itineraries for staff and VIP participants for trainings, conferences, and fundraising initiatives.

• Work collaboratively with vendors, contractors, and volunteers to ensure timely delivery of services and event needs.

• Assist in planning and executing fundraising events, donor dinners, and community outreach activities.

• Maintain organized records, files, and documentation for the Executive Director and the organization.

• Manage incoming and outgoing mail, packages, and shipments.

• Manage social media platforms, posting updates and assisting with basic content coordination.

• Bachelor’s degree or an equivalent combination of experience, training, and skills.

• Previous experience providing executive-level administrative support required.

• Strong commitment to working in a fast-paced, team-oriented, and mission-driven environment.

• Exceptional verbal and written communication skills; articulate and professional.

• Highly organized with excellent attention to detail, follow-up, and time-management abilities.

• Proven ability to take initiative, work independently, and anticipate needs.

• Strong multitasking skills; able to assess priorities while maintaining composure and diplomacy.

• Willingness to work extended hours when needed and remain accessible via email/cell phone.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

• Availability to attend community events and functions outside of standard work hours.

• Valid driver’s license, reliable vehicle, and proof of insurance required.

• Must pass a background check.

• Part-Time Position – 30 hours per week

• Flexible schedule required to support events and Executive Director needs

• Opportunity to support meaningful community impact and nonprofit initiatives