Secretary Specialist

Overview

Requisition No: 868014

Agency:
Juvenile Justice

Working Title:

SECRETARY SPECIALIST -

Pay Plan:
Career Service

Position Number:

Salary: $1390.99 Biweekly

Posting Closing Date: 01/23/2026

Total Compensation Estimator Tool

The Department of Juvenile Justice salutes our heroes. We are honored to have the opportunity to support our nation’s veterans and their families. We value the service given to our country and support the hiring of service members and military spouses.

THIS IS AN ANTICIPATED VACANCY

LOCATION AND CONTACT INFORMATION:

LOCATION:

Circuit 4 Probation & Community Intervention, Juvenile Assessment Center (JAC) located at 1283 E 8th Street, Jacksonville, FL 32206

CONTACT PERSON:
Ashley Graves, Assistant Chief Probation Officer – email Ashley.

Graves or phone .

STARTING SALARY: $1,390.99 bi-weekly. In accordance with the current spending restrictions, an internal promotion into this position will be filled at the minimum of the pay grade or up to 5% of the employee's current rate, whichever is higher.

This work is performing routine clerical and administrative functions such as handling information requests, assisting constituents, preparing correspondence, receiving visitors, organizing and maintaining paper and electronic files, or providing information to callers.

Process cases, files, Court paperwork and mail as they come into the unit. This includes updating the Juvenile Justice Information System (JJIS) as required by the JPOS.

Processing cases when a Filing Decision is received from the State Attorney's Office, including closing a case or forwarding it to a Supervision Unit.

Providing receptionist duties, filing, copying, including answering telephones, relaying messages and assisting clients and customers.

Maintaining unit supplies, including inventorying, including maintaining all closed files, preparing closed files for ACCESS and order files as needed.

Attend an $1390.d complete training to increase job proficiency. Training includes:
Completing the required amount of yearly training as established by Departmental Policy;
Completing all mandatory training as established by Departmental Policy; and establishing, with a Supervisor, and following a yearly training calendar.

Transport inter-office mail between the Duval JAC and Duval Probation Offices.

Performs other duties as assigned.

• Knowledge of business formats and office procedures.
• Knowledge of and ability to use Microsoft Office Software including Word, Excel, Power Point and Outlook.
• Ability to make and receive phone calls.
• Ability to greet and assist the public in a professional manner.
• Ability to organize and maintain files/records.
• Ability to coordinate with other staff.
• Ability to complete work in a timely manner.
• Ability to use computers and computer programs.
• Ability to gain knowledge of My Florida Market Place.

• High School Diploma is required at the time of submission of candidate profile.
• A valid Driver's License is required.
• A valid driver's license is needed to deliver mail to the post office, if needed and to take State Vehicles in for maintenance.

• All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions.
• DJJ participates in E-Verify (Employment Eligibility).
• When identified on a position description, a valid driver’s license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver’s license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle.
• Positions that include the transportation of youth while performing any work or work-related functions on behalf of DJJ require: (1) a valid driver’s license; and (2) a three-year acceptable driving record as defined in FDJJ Policy 1920.
• 985.66…