Office Manager​/Executive Assistant

Description Office Manager/Executive Assistant Executive Support (Strategic Partnership)

• Calendar & Schedule Management: Strategically managing complex calendars, prioritizing meeting requests, and resolving scheduling conflicts to optimize executive time.
• Travel & Logistics: Coordinating end-to-end travel arrangements, including international itineraries, visa requirements, and detailed travel packs.
• Communication & Gatekeeping: Serving as the primary point of contact for internal and external stakeholders, filtering emails, and managing information flow with a high degree of discretion.
• Presentation/Report Production: Preparing board packets, presentations and other executive reports for distribution.

• Daily Operations: Ensuring a professional work environment by managing office layout, facility maintenance, and cleanliness.
• Vendor & Facility Management: Coordinating with building management and service providers (IT, utilities, cleaning) and managing contract negotiations.
• Inventory & Supplies: Monitoring and ordering office supplies, technology equipment, and kitchen amenities.
• Event Planning: Organizing company-wide events, team-building activities, town halls, and large-scale external meetings.
• Administrative Systems: Implementing and refining office procedures and digital workflows to improve efficiency.

• Human Resources Support: Assisting with recruitment, screening resumes, and managing the onboarding process for new hires.
• Financial Administration: Handling entry-level bookkeeping, processing expense reports, managing petty cash, and supporting annual audits.
• Project Management: Leading special projects such as office moves, digital transformation initiatives, or community engagement programs.

• Experience: Typically 3–5+ years in a high-level administrative or office management role.
• Education: Bachelor’s degree preferred, though relevant experience is often prioritized.
• Technical Proficiency: Expert knowledge of Microsoft 365 (Teams, Excel, PowerPoint), and familiarity with travel/expense software like Ramp, Concur, etc.)
• Soft Skills:
  • Unwavering confidentiality, integrity and professional discretion.
  • Exceptional multitasking and time-management abilities under pressure.
  • Proactive problem-solving mindset and the ability to anticipate needs.