Accounting Operations Administrative Assistant

Accounting Operations Administrative Assistant (Excel-Focused)

Start Date: ASAP
End Date: Contract opportunity - TBD (long-term potential)
Location: Jacksonville Corporate Office - Hybrid (Tuesday-Thursday onsite)

Job Summary

Our Benefits team is seeking a detail-oriented Accounting Operations Administrative Assistant to support high-volume, invoice-related and operational work. This role is ideal for someone with an AP/AR, bookkeeping, or accounting support background who is comfortable working in Excel and handling confidential financial and employee data.

The ideal candidate is organized, accurate, and eager to learn internal systems while partnering closely with Finance to ensure timely and accurate invoice preparation and reconciliation.

Key Responsibilities

• Provide day-to-day administrative and accounting support to the Benefits team
• Prepare, review, and reconcile benefit invoices prior to submission to Finance
• Track invoices and support follow-up on discrepancies or corrections
• Utilize Excel to organize, analyze, and validate data (VLOOKUPs, pivot tables, basic formulas)
• Perform data entry and reconciliation across internal systems
• Maintain highly confidential employee, benefits, and financial information
• Collaborate with internal stakeholders to ensure accuracy and timeliness of work
• Support recurring operational and accounting-related tasks as needed

Required Qualifications

• Strong proficiency in Microsoft Excel, including:
  • Sorting and filtering data
  • VLOOKUPs
  • Pivot tables
  • Basic formulas
• High attention to detail and accuracy
• Ability to handle confidential information professionally and discreetly
• Strong organizational skills and reliability
• Willingness to learn new systems and processes

Preferred Qualifications

• AP/AR, bookkeeping, or accounting support experience
• Experience working with invoices, reconciliations, or financial data
• Prior administrative, HR, benefits, or operations experience
• Candidates re-entering the workforce are encouraged to apply
• Interest in long-term growth within an organization

Work Schedule

• Hybrid schedule: onsite Tuesday, Wednesday, and Thursday
• Monday and Friday remote

Why This Role?

• Opportunity to leverage accounting and Excel skills in a stable, supportive environment
• Training provided on internal systems and benefit invoice processes
• Long-term contract opportunity with growth potential
• Join a collaborative Benefits team with strong Finance partnership

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

Katie Wright