Secretary Specialist

Position Overview

Title: Secretary Specialist

Pay Plan: Career Service

Salary: $1,390.99 biweekly

Location: Circuit 4 Probation & Community Intervention, Juvenile Assessment Center (JAC), 1283 E 8th St, Jacksonville, FL 32206

Contact: Ashley Graves, Assistant Chief Probation Officer –
Email: Ashley.

Graves,
Phone: 904‑759‑5261

• Process cases, files, court paperwork and mail as they come into the unit, including updating the Juvenile Justice Information System (JJIS) per JPOS.
• Process cases from State Attorney's Office filing decisions, closing or forwarding to supervision units.
• Provide receptionist duties: filing, copying, answering phones, relaying messages and assisting clients.
• Maintain unit supplies, inventory closed files, and prepare files for ACCESS.
• Transport inter‑office mail between Duval JAC and Duval Probation Offices.
• Attend and complete required training, including yearly and mandatory departmental training.
• Perform other duties as assigned.

• Knowledge of business formats and office procedures.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to make and receive phone calls.
• Ability to greet and assist the public professionally.
• Ability to organize and maintain files/records.
• Ability to coordinate with other staff.
• Ability to complete work in a timely manner.
• Ability to use computers and computer programs.
• Ability to gain knowledge of My Florida Market Place.

• High School Diploma or equivalent.
• Valid driver's license; required for delivering mail and operating state vehicles.

• Sex offender check, criminal background checks (state, local, national) and pre‑employment drug screening for direct care positions.
• Participation in E‑Verify.
• Driver’s license must be a Florida state license within 30 days if hired with an out‑of‑state license.
• For positions involving transportation of youth, a valid driver’s license and a three‑year acceptable driving record required.
• Must be at least 19 years old and a high school graduate or equivalent.
• No felony convictions or applicable misdemeanors involving perjury/false statements.
• Compliance with fingerprinting, background investigations and affidavit‑of‑application requirements.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Candidates requiring reasonable accommodation per the Americans with Disabilities Act should notify the hiring authority. The State of Florida supports a drug‑free workplace; employees are subject to reasonable suspicion drug testing.

Veterans' Preference:
Eligible candidates receive preference for Career Service vacancies. Documentation required; details can be found in Florida statutes. All documentation due by the closing of the vacancy.