Office Administrator

Job Description:

• The Office Administrator is responsible for overseeing daily office operations and providing comprehensive administrative support to ensure smooth and efficient workplace functioning.
• This role supports staff, leadership, clients, and visitors while maintaining organization, communication, and operational excellence across the office.

• Oversee daily office operations and ensure smooth workflow.
• Maintain office supply inventory and coordinate reordering as needed.
• Coordinate office maintenance, cleanliness, and organization.
• Supervise office equipment and ensure proper working condition.
• Answer and direct phone calls, take messages, and respond to inquiries.
• Manage office correspondence including emails, letters, and faxes.
• Schedule and coordinate meetings, appointments, and events.
• Prepare and organize documents, reports, and presentations.
• Maintain electronic and physical filing systems.
• Assist staff with administrative tasks as required.
• Manage calendars, meetings, and travel arrangements for senior staff.
• Handle incoming and outgoing mail and deliveries.
• Assist with onboarding new employees, including workstation setup and orientation materials.
• Assist with office budgeting, expense tracking, and invoice processing.
• Ensure timely payment of office bills and services.
• Maintain accurate records of office-related expenses and receipts.
• Greet and assist visitors, clients, and vendors.
• Coordinate conference room bookings and meeting setups.

• High school diploma or equivalent.
• Proven experience in office administration or a related role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook.
• Ability to handle sensitive and confidential information with discretion.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Friendly and professional demeanor.

• Experience with office management software.
• Basic knowledge of accounting or bookkeeping.
• Knowledge of office safety procedures.

• Bachelor’s degree in business administration or a related field is a plus.