Administrative Assistant

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Job Title:

Administrative Assistant
Exemption Status:
Non-Exempt
Department/

Location:

Guardian Catholic School

Primary Function:
Under the direction of the School Principal, the Administrative Assistant is responsible for providing a wide variety of administrative support activities in a school. The individual is also responsible for providing leadership and for working independently on a variety of administrative projects as assigned.

• Support the pastoral and spiritual mission of the Diocese and the Catholic Church.
• Shall abide by Catholic principles in professional and private life, and govern his/her professional and private life in strict accordance with Catholic morals and principles.
• Work independently as a lead person and be proactive in providing administrative support as requested.
• Work collaboratively in a positive, friendly, and professional manner with all employees and with others served.
• Display leadership, personal initiative, coordinate, facilitate and provide support with timeliness and accuracy; provide administrative support as requested by the executive director; provide support to others as requested.
• Maintain and respect the privacy of the persons supported.
• Receive and handle in a professional manner incoming mail, calls and visitors; screen and handle requests for information.
• Prioritize, coordinate and schedule calendar requests; maintain and ensure accuracy of the calendar; coordinate meetings and other functions.
• Provide support as necessary to the principal; prepare materials, and maintain all records.
• Perform other duties as assigned.

• Requires coordination and manual dexterity, normal mental and visual ability; ability to lift as required in a normal office environment.
• Required
  
  Activities:
  
  walking; sitting; standing; stooping; reaching; talking; handling; hearing; carrying; and keyboarding.

• Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic Church; be in full communion with the Church.
• Excellent communications skills, both verbal and written; excellent human relations and interpersonal skills.
• Exercise courtesy to fellow employees, parishioners and the public.
• Must be a self-starter; well organized; perform multiple tasks simultaneously and work with a sense of urgency.
• Ability to maintain confidentiality.
• Ability to work collaboratively in a team environment; punctuality is a must at all times; ability to travel locally as required; weekend and evening work may be required.
• Be able to type 50 WPM; be proficient with a 10-key calculator.
• Proficiency in computer technology to include word-processing Word for Windows, and Excel; be able to mail merge excel reports, queries, and text documents.
• Professional bearing; clean and neat personal appearance.
• Ability to successfully pass a background, criminal history, and credit history check.

Associate degree in business or public administration from an accredited institution or equivalent experience. Two to five years’ experience in a high activity environment as a secretary or administrative assistant or equivalent.

Entry level

Full-time

Administrative

Non-profit Organizations