Mobile and Launch Administrative Coordinator

Description:
Provide high-level administrative support to the Mobile and Launch Project Manager by managing calendars, coordinating meetings and travel, maintaining project documentation and facilitating communication across technical and ministry teams. This role ensures operational efficiency in campus launches and AVL projects through organized systems, timely logistics and accurate tracking of gear, budgets and vendor interactions.

Qualifications:

Key Responsibilities Manage and maintain the Mobile and Launch Project Manager’s calendar, including scheduling meetings, coordinating travel and preparing agendas and materials Support cross-functional meetings by organizing logistics, taking notes and tracking follow-up actions Assist in budget planning, tracking expenditures and processing reimbursements and invoices Maintain organized systems for project documentation, gear inventory and vendor communications Coordinate timelines and deliverables for technical projects, including AVL integration, campus launches and ministry events Track incoming shipments and reconcile with purchase orders and procurement records Liaise with purchasing and warehouse teams to ensure timely gear staging, delivery and returns Provide administrative support for vendor management, including coding invoices and maintaining records Collaborate with ministry leads to align technical needs with event and campus rollout plans Support the Mobile and Launch Project Manager in monitoring project milestones and reporting status updates Assist with system updates, gear tracking and documentation for technical operations Other duties as assigned Competencies Model The Church of Eleven
22® mission, vision and core values Ability to maintain strict confidentiality Ability to adapt to change Ability to learn and utilize new computer software Excellent organizational and time management abilities Ability to work independently and as part of a team Effective communication skills, both verbal and written

Education and Experience Experience organizing multiple projects, events and personnel with minimal supervision Associate degree or coursework in business administration, communications, project management or related fields preferred Position Type/Expected Hours of Work This is a full-time, non-exempt position. Days and hours of work may vary based on church needs. Typical work hours are 8am-5pm, Monday through Friday, with occasional weekend requirements throughout the year.

The church has several big events, (“All-Skates”) throughout the year to help further the mission of Eleven
22. These events are mandatory for all staff to be in attendance and may vary, depending on the vision cast for the current year. Our entire staff family is called to action, so that we can continue to be a movement for all people to discover and deepen a relationship with Jesus Christ. Work Environment The work environment for this role is based in a warehouse setting that is not climate-controlled, requiring adaptability to varying temperatures and conditions.

This role is also based in an office environment, which will require the use of standard office equipment such as computers, phones and photocopiers. Physical Demands The physical demands include regular lifting and moving of equipment and materials. The role may require lifting items weighing up to 35 lbs. The coordinator should be able to sit for long periods, stand, walk and carry items during staging and delivery activities and occasionally navigate warehouse or event environments.

Ministerial Exception The ministerial exception furthers the purposes of the Free Exercise and Establishment Clauses of the First Amendment by barring legal claims against church bodies by staff members who perform religious functions. All church pastors are subject to the exception, but a formal ministerial credential is not required. While there is no rigid formula to determine other church staff members that qualify, various factors are considered to determine which staff members are subject to the ministerial exception (please see handbook).

Staff members who…