Administrative Manager II | Executive Admin

Overview

Perform diversified administrative responsibilities, support the Department Sr. Leadership and related faculty by providing administrative support services.

• May supervise clerical and administrative personnel by communicating job expectations, assigning tasks, appraising job results, and performing employee corrective actions.
• Assists Chair/ Director in any administrative tasks assigned.
• Provides input for administrative staff recruiting, selecting, orienting, and training employees.
• Prepares and processes physician recruitment related activities for searches, staff appointments, credentials, promotion and tenure, immigration requirements for candidates, in accordance with Compliance and Administrative Affairs offices.
• In collaboration with Director, initiates and coordinates goals and deadlines. Creates reports and communicates data metrics.
• Assists with projects as well as developing and implementing policies and procedures to improve administrative operations and function of the department.
• Maintain and process department payroll, maintains/updates personnel files for faculty, monitors calendars, coordinates/schedules meetings.
• Ensures travel reimbursement/expenses for faculty are submitted in a timely fashion; reconcile and submit monthly expense reports as needed.
• Types correspondence, schedule appointments, and sets interview itineraries for faculty and staff, and assists with setting of monthly faculty meeting agenda.
• Orders supplies and equipment for the department staff and faculty.
• May approve leave requests for staff.

• Experience Requirements: 3 years Administrative support experience, in a medical office or medical related facility – required.
• 1 year Supervisory experience and/ or Executive Assistant experience – required.
• Education:
  
  High School Diploma – required.
• Associate degree – Business or related field – preferred.
• Supervises: 1-2 Senior Medical Secretary, 1-2 Administrative Assistant.
• Additional Duties:
  Additional duties as assigned may vary.