Project Accounting Associate III

Project Accounting Associate III – GAI Consultants, Inc.

Location: Jacksonville, FL

GAI Consultants is seeking a Project Accounting Associate III to support Project Managers throughout the project life cycle, including budgeting, invoicing, accounts receivable, and project financial reviews.

• Assist Project Managers in establishing project budgets and reviewing client invoices.
• Coordinate accounts receivable and work‑in‑progress reviews.
• Conduct monthly and bi‑weekly project financial reviews (earnings report, A/R, WIP, backlog).
• Set up new projects, train staff, and submit project information.
• Create WBS and input budgets (contract, cost & billing) in Vantagepoint.
• Develop billing terms, review contracts for invoicing instructions, and verify project budgets for accuracy.
• Notify Project Managers upon completion of tasks.
• Prepare and review invoicing drafts, correct mischarges, and vet sub‑consultant invoices.
• Ensure employee labor and expenses are recorded on the same task/sub‑task.
• Maintain accounting notes in the EI field and set up invoicing review meetings.
• Manage accounts receivable and WIP reviews, generate past‑due reports, and confirm client communication.
• Document comments in Vantagepoint and track project financial performance.

• Minimum 4+ years of experience in project accounting or related field.
• High School Diploma or GED; post‑secondary technical coursework preferred.
• Valid driver’s license.

• Occasional planning and coordination of detailed project aspects.
• Assists with preparation of project scopes, schedules, and plans.
• Handles complex problems with guidance, attends project meetings, and presents specific assignments.
• Effective communication with technical and non‑technical audiences; collaborates across internal and external teams.

• Competitive salary based on market rates.
• Comprehensive benefits package: medical, vision, dental, long‑term and short‑term disability (start within 30 days).
• Paid maternity, paternity, and adoption program.
• Generous paid time off and 7 paid holidays.
• 401(k) company match.

• Mid‑Senior level

• Full‑time

• Accounting/Auditing and Finance

• Civil Engineering

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