Payroll and Accounting Support Specialist

Job Title:

Payroll & Accounting Support Specialist Report:
Controller

Vaco is staffing for a full time Payroll and Accounting Specialist, onsite in Mandarin. In this role,we are seeking a highly organized and independent Accounting & Payroll Support Specialist to assist with payroll processing, bookkeeping, and accounting-related research. This role will serve as a backup for payroll processing and requires someone who is comfortable learning systems, researching compliance requirements, and working with minimal supervision once trained.

This role has normal office hours, Monday - Friday and paid hourly.

We are a small, close-knit company that values organization, accountability, and a positive, drama-free workplace. Our team works collaboratively, supports one another, and takes pride in doing things correctly and efficiently. We are looking for a dependable team member who can support payroll and accounting functions, while fitting seamlessly into our company culture.

We are seeking a highly organized and independent Accounting & Payroll Support Specialist to assist with payroll processing, bookkeeping, and accounting-related research. This role will serve as a backup for payroll processing and requires someone who is comfortable learning systems, researching compliance requirements, and working with minimal supervision once trained.

• Assist with payroll processing and serve as a backup payroll processor
• Work within accounting and payroll systems such as ADP and Sage Accounting
• Perform basic bookkeeping tasks and data entry
• Research state-specific tax and compliance requirements (e.g., Department of Revenue, employment taxes, filings)
• Navigate government and regulatory websites independently to determine company obligations
• Maintain accurate records and documentation
• Provide general administrative and accounting support as needed

• Strong organizational and time-management skills
• Prior experience using any accounting or bookkeeping software (Sage, Quick Books, ADP, or similar)
• Basic understanding of payroll, bookkeeping, or accounting workflows
• Ability to research, interpret, and summarize regulatory or tax-related information
• Comfortable working independently and taking initiative once given direction
• Strong attention to detail and accuracy

• Payroll processing support
• Bookkeeping or accounting assistant roles
• Experience working in small business environments
• Familiarity with multi-state payroll or tax research

• Professional, respectful, and collaborative
• Strong interpersonal and communication skills
• Comfortable in a small office environment where teamwork and harmony are essential

• Supportive, stable work environment
• Opportunity to grow accounting and payroll expertise
• Hands-on training with real responsibility
• Be a trusted, essential part of a small team

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact  .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Vaco by Highspring and its parents, affiliates, and…