Project Accounting Representative

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• Obtaining proper approval on invoices and requisitions and accurately entering data on a timely basis into the accounting system.
• Obtaining owner invoices from the project manager and ensuring accurate entry into the accounting system.
• Entering all subcontracts and purchase orders into the accounting system and ensuring all forms have been properly executed; communicating any deficiencies to project management.
• Obtaining insurance certificates from subcontractors and ensuring proper coverages; communicating with vendors when insurance coverages expire and obtaining new certificates; communicating the need for waivers for inadequate coverage to project management.
• Maintaining detail of insurance coverages through the contract log of the accounting system.
• Maintaining detail of subcontractor notices through the contract log of the accounting system.
• Obtaining appropriate progress and final lien waivers from vendors before payment.
• Communicating the need for additional cost codes to project management.
• Identifying vendor disputes and forwarding them to project management for resolution.
• Preparing for and assisting in audits when required.
• Preparing voucher package for jobs as required.
• Preparing retainage vouchers and obtaining approvals upon notification of job closeout from project management.
• Performing other tasks as assigned by the Project Accounting Manager.

• Two-year business or accounting degree or equivalent combination of training and experience.

• Basic understanding of accounting and auditing procedures and techniques.
• Knowledge of construction industry procedures related to accounts payable processing.
• Excellent interpersonal skills and the ability to work as a team player.
• Proficiency with Word and Excel applications.
• Ability to communicate effectively, both orally and in writing.

At Haskell, we offer a comprehensive benefits package, including health insurance, retirement plans, professional development opportunities, and more.

Environmental Factors and/or

Physical Requirements:

While performing the duties of this job, this position is required to have ordinary ambulatory skills sufficient to visit other locations; and to stand, walk, stoop, kneel, crouch, and manipulate light to medium weights of 10‑50 pounds. The associate frequently is required to sit, reach with hands and arms, talk, and hear.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities:
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, or protected veteran status.
Haskell will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and the Americans with Disabilities Act Amendments Act of 2008.
The job description will be reviewed periodically as duties and responsibilities change with business necessities. Essential and marginal job functions are subject to modification.
Haskell is a Drug‑Free Workplace.