Data and Information Systems Specialist; Institutional Advancement

Data and Information Systems Specialist (Institutional Advancement)

The Data and Information Systems Specialist reports to the Director of Advancement Information Systems and is responsible for data collection, entry, management, analysis and reporting of information to support fundraising, alumni and parent relations, and donor stewardship efforts. As part of the Advancement Services team, the responsibilities of this job are central to the effectiveness of fund raising and alumni engagement efforts at Millsaps College.

This is a full-time position that works on-site in Jackson, MS with regular office hours from 8:00am – 4:30pm with a one-hour unpaid lunch break. Evening and weekend work is occasionally required to support major events and initiatives.

Data Specialist

• Accurately record and enter data into database and/or other management systems either through manual or electronic processes.
• Monitor and maintain data integrity to ensure accuracy, completeness, and consistency of information.
• Conduct periodic audits and validation checks to identify and rectify gaps and discrepancies in data.
• Train and oversee student employees to assist with data entry projects, ensuring accuracy and timely delivery of updated information.
• Ensure compliance with relevant data protection and privacy regulations.
• Generate reports and assist with data transfers between digital platforms.

Gift Processing and Stewardship

• Process a minimum of $10 million in gifts, securities, in-kind gifts, deferred gifts and pledges annually
• Daily process gifts and pledges including those made by check, via online and other credit cards, electronic fund transfer, payroll deduction, etc.
• Ensure proper gift/pledge documentation is provided, scanned and digitally filed
• Collaborate with Advancement Staff and Business Office to develop fund accounts as needed
• Maintain accuracy of giving records for all donors
• Produce and distribute all gift receipts within 48 hours of gift being received
• Facilitate gift acknowledgment template process through Communications Module
• Produce daily gift reports and submit gifts to the Business Office for deposit. Work with the Business Office to resolve any discrepancies or data errors as quickly as possible
• Interact with donors as needed and assist them with questions regarding their gifts and / or pledges

• Bachelor’s degree in a relevant field or an equivalent mix of education and experience
• One to two years’ experience working with data entry, auditing, analysis , and reporting
• Experience in or familiarity with fundraising, accounting, banking, finance and/or customer service if preferred
• Ability to learn new systems quickly
• Strong working knowledge of Microsoft Office, particularly Word and Excel
• Excellent written, oral, and interpersonal communication skills.
• Strong curiosity, problem solving, organizational and time management skills with ability to handle concurrent tasks which are time sensitive
• Proven accuracy and attention to detail
• Proven ability to exercise initiative and sound judgment
• Highly ethical with ability to maintain confidential information
• Ability to work independently and as part of a collaborative team

• Must be able to work on campus daily to receive and process gifts
• Prolonged periods sitting at a desk and working on a computer
• Manual dexterity…