Administrative Support Specialist

Administrative Support Specialist in 25 - HINDS COUNTY, MS

State of Mississippi

$33,600.00 - $50,450.41 Annually

Location

25 - HINDS COUNTY, MS

Full-Time

Job Number

HDS

0201 - EDUCATION - CONSOLIDATED PROGRAM

Opening Date

02/24/2026

3/6/2026 at 11:59 PM Central Time (US & Canada)

Agency Minimum Salary

$33,600.00

$50,450.41

The Mississippi Department of Education (MDE) seeks to create a world-class educational system that gives students the knowledge and skills to be successful in college and in the workforce, and to flourish as parents and citizens. To inquire about this position, please contact John Kraman at jkraman

• Serve as the primary administrative support to the Chief of Technology and Strategic Services.
• Own the Chief’s calendar end-to-end: scheduling, prioritizing, deconflicting, buffering focus time, and preparing the Chief for meetings with agendas, pre-reads, and key context.
• Manage correspondence and email triage for the Chief: monitor inbox, draft routine responses, route items to appropriate staff, track deadlines, and ensure follow-through.
• Coordinate meetings and events: schedule attendees, reserve rooms or virtual links, distribute materials, capture action items, and monitor completion.
• Communicate and distribute the Chief’s directives to internal stakeholders, ensuring timely delivery and documenting decisions when needed.
• Arrange travel (in-state/out-of-state), including conference registration, lodging, transportation, itineraries, and required approvals.
• Prepare and process travel reimbursement documentation and supporting receipts in accordance with state policy.
• Maintain organized records and filing for executive correspondence, approvals, travel documentation, and recurring administrative actions.
• Provide routine administrative processing support to the Director of Business Operations. (This is a NON-STATE, TIME LIMITED position).

• Strong organizational and prioritization skills with proven ability to manage multiple workflows concurrently and accurately.
• Strong multi-tasking abilities with accuracy and attention to detail.
• Demonstrated ability to work independently, anticipate needs, and “run the system” without constant direction.
• Excellent written and verbal communication skills; ability to draft professional correspondence.
• Strong attention to detail, follow-through, and documentation habits.
• High discretion and ability to maintain strict confidentiality.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort learning agency systems and workflows.
• Demonstrated experience providing support to executive-level leadership.

Typically requires a Bachelor’s Degree; or High School Diploma or equivalent and 4-6 years of experience.

25 - HINDS COUNTY, MS

210 East Capitol Street
Suite 800
Jackson, Mississippi, 39201