Proposal Coordinator

Responsibilities

• Assign the appropriate opportunity number as part of initiating the proposal process and record it in the designated proposal log or software.
• Set up proposal folders in Project Wise for each opportunity and create a Teams channel when needed.
• File (and later archive) all bid documents in the appropriate Project Wise location.
• Distribute RFP documents, updates, and related materials to internal stakeholders promptly.
• Schedule and support proposal meetings, including kickoffs, status meetings, and page-turn reviews.
• Prepare, revise, and update staff resumes for proposal submittals and maintain them in the appropriate repository.
• Support and service small-revenue or quick-turn proposals as needed.
• Prepare, update, and maintain MSAs, SF330 sections, questionnaires, and other compliance-driven materials.
• Support the development of clear, client-focused proposal content aligned with company standards.
• Support the maintenance of proposal templates, content library, and standard supporting materials to ensure they remain accurate and up-to-date.

• Strong organizational and time-management skills with the ability to manage multiple deadlines.
• Clear, professional communication skills and strong interpersonal abilities.
• Ability to work independently while contributing effectively to a collaborative team.
• Ability to work effectively with cross-functional teams in a fast-paced environment.
• Demonstrated sense of urgency, attention to detail, and proactive problem-solving.

• Minimum of 2 years of experience in a related industry preferred.
• Demonstrate self-drive and organizational skills in carrying out assigned tasks.
• Proficiency in marketing, writing, graphic design, data analytics, and project management.
• Ability to consistently meet deadlines.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite.
• Must be eligible to work in the United States.