HR Administrator

We are seeking an organised and proactive Human Resources Administrator to become a valued member of our HR team. In this role, you'll provide essential administrative support across all HR functions, including recruitment, onboarding, and employee lifecycle management.

Our ideal candidate is highly organised, enjoys juggling multiple tasks, and has a genuine passion for people, processes, and systems. If you thrive in a collaborative environment and are eager to contribute to a growing team, we'd love to hear from you.

The role will be based at Ivybridge Health Centre and is for 12 hours per week.

Monday 10:00 - 14:00

Friday 10:00 - 14:00

The closing date is the 31st March 2026 and interviews are planned for Thursday 9th April.

Please ensure that your application is entirely your own original work. Applications found to be generated by artificial intelligence (AI) will not be considered.

To provide administrative support to the HR officer where required. This includes supporting employee relations, training and development, retention and recruitment, and employee benefits.

To provide reports from the HR system to enable quarterly reporting to the Board with specific key employee information relating to HR matters as requested.

To adopt best practice and comply with employment legislation, mitigating any risks to the business.

To administer an effective HR function to meet the growing and changing needs of the Group.

Share all staff communications and ensure timely and accurate communication.

To administer the recruitment process for staff and ensure timely issue of all legal documentation.

Data cleanse the HR data systems, training system and health benefit system.

To be responsible for your own continuing self-development, undertaking training as appropriate.

To undertake other duties appropriate to the grading of the post as required.

Must be able to work flexible hours.

Beacon Medical Group Practice is a single practice, Primary Care Network (PCN), providing care to 43,000 patients across Plympton and the South Hams. We are a team of Partners, Salaried GPs, Paramedics, Clinical Pharmacists, Pharmacy Technicians, , Practice and specialist Nurses, HCAs, Phlebotomists, First Contact Physios, Social Prescribers, Advanced Clinical Practitioners, Clinical Practitioners and Administrative support staff. Our mission is to give all our patients the right care, at the right time, in the right place.

We are a forward thinking partnership always looking for opportunities to improve services for our patients. We have a good reputation for delivering good healthcare, leading at scale and innovating primary care services. This is a really exciting time to be joining us as we diversify our teams, our partnership and services.

If you join our team; you will receive support, opportunities to grow in your role, training, and work with colleagues who care about you.

Administrative Support:

Upload all requested documents to HR database

Upload all external training to bluestream and link to module

Collate all star of the month information for the managers meeting

Process the certificates for the star of the month

Update annual contracts following pay rise

Administer all contracts and flexible working requests through HR database

To provide information from the HR database to create reports as requested.

Administer Monthly bluestream reports for line managers

Data cleanse HR database with all change of contracts, job titles, training certificates, ensure jobs and locations match contracts, job and job holder lists are accurate

Ensure HR database hierarchy is set up accurately, especially when changing management roles.

Ensure holidays are updated annually on HR database manually calculating and adding bank holiday entitlement

Ensure all holidays are manually checked and changed with change of hours on HR database

Administer annual seasonal changes on HR database

Ensure timely and accurate communication with all BMG staff

Share Beacon wide emails as required.

Liaise with HR Officer to enable contact lists to be up to date.

Recruitment:

Be responsible for all areas of administration of recruitment in conjunction with the HR Officer

Liaising with the Line Managers and advertising as per Line manager requests for timely NHS jobs advert placement.

Set up job on HR database including adding JD, hierarchy of role pay details etc.

Be main point of contact for all potential candidate liaising with line managers.

Monitoring the NHS jobs advertisements

Administration of all paperwork to line managers for shortlisting process

Administration for all interviews liaising with the Line Managers

File all paperwork for the applicable time frame.

Create candidate information on HR database, link to job created and create offer letter

Administration of all legal pre-application documentation for new starter and file appropriately

Monitor receipt of all legal pre-employment documentation and chase where relevant

Update all received…