Admin Assistant

Responsibilities

• Answer, screen, and direct incoming telephone calls
• Greet and assist customers, visitors, and vendors
• Support accounts receivable functions, following up on collections (working with 3rd party payment services, resending invoices, assisting on calls to resolve payment issues includes disbursement invoice monitoring – 7 day payment terms.)
• Monitor WIP reports
• Monitor, review for accuracy and process incoming overhead invoices
• Maintain and organize office/kitchen supplies, prepare rooms for visitor meetings
• Draft and send professional emails
• Perform general office duties as needed

• Must be detail oriented, a quick learner, organized and self-sufficient
• Must be able to prioritize based on need which may change day to day
• Microsoft Office (Word, Excel, Outlook)
• Data entry
• Excellent oral and written communication skills
• Excellent Customer service

Due to the nature of our business, we have access to a lot of confidential information of our customers. It is imperative that all of this information is treated with the highest degree of confidentiality.

This position requires making independent decisions on a daily basis:
Decisions must be in line with departmental policies and must also be within the legal framework of our business.

This position requires a high level of contact with our customers, third party vendors (Airlines, Truckers), and overseas agents. Communication is a vital key to the successful management of our business. All contacts must be conducted in a professional and timely fashion.

Full Benefits are provided including Medical, dental, vision, life, disability and 401k.

Pay Range $55-65k depending on experience

• Enthusiastic:
  Shows intense and eager enjoyment and interest
• Detail Oriented:
  Capable of carrying out a given task with all details necessary to get the task done well
• Loyal:
  Shows firm and constant support to a cause
• Team Player:
  Works well as a member of a group
• Dedicated:
  Devoted to a task or purpose with loyalty or integrity
• Functional Expert:
  Considered a thought leader on a subject
• Work-Life Balance:
  Inspired to perform well by having ample time to pursue work and interests outside of work
• Job Security:
  Inspired to perform well by the knowledge that your job is safe
• Flexibility:
  Inspired to perform well when granted the ability to set your own schedule and goals
• Goal Completion:
  Inspired to perform well by the completion of tasks

High School or better.

2 years office administrative or industry related experience a plus.

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.