Receptionist - Buyer Assistant

As MEI USA continues to evolve and grow the business across North America, we are seeking highly motivated individuals to join our team as a Receptionist-Buyer Assistant.

You will join our Operations Team and will support administrative operations of our American subsidiary. This role requires a strong sense of hospitality, organizational skills, and attention to detail.

You will serve as the first point of contact for visitors, assist with purchasing support tasks, and ensure the smooth running of reception and office supply functions.

Position Responsibilities

• Welcome Visitors: Greet clients, suppliers, and guests with kindness and professionalism, always ensuring a warm and punctual presence.
• Answer Phone Calls:
  Manage the company’s main phone line, redirecting calls as needed and taking clear messages when appropriate.
• Front Desk Operations:
  Monitor and manage entry access by opening the door and verifying appointments in the agenda.
• Break Area Maintenance:
  Refill and maintain the coffee, snack, and break areas to ensure they are clean and fully stocked.
• Office Supplies Ordering:
  Place weekly recurring orders for internal supplies such as printer paper, stationery, and cleaning products.
• Receiving Goods: Perform item receipt in the ERP/System for all received orders.
  
  This process is repetitive and requires high attention to detail and precision.
• Administrative Support:
  Assist the Aftersales and Spare Parts department as a figure of backup.
• Schedule: in office Monday through Friday from 7:45am-4:15pm

Educational/Skills Requirements

• High School Diploma or equivalent (a background in business administration or similar is a plus)
• Minimum of 3 years of work experience in an office setting is preferred
• Proficiency in English
• Excellent communication and interpersonal skills
• Strong organizational abilities and time management
• Detailed- oriented and reliable
• Ability to multitask and maintain a calm, professional demeanor in a dynamic environment.
• Being familiar with Microsoft 365 package, is a plus

Soft Skills Requirements

• Attention to detail and accuracy
• Reliability and accountability
• Flexibility and adaptability
• Ability to work independently and collaboratively