Contract Administrator; Part-Time

Position: Contract Administrator (Part-Time | 20–25 Hours per Week)
Location: Via Milano

Overview We’re looking for team members who want more than just a job. If you’re ready to provide organized, detailed administrative support and be part of a company that values professionalism and teamwork—this could be the opportunity for you.

About the Role We’re hiring a Contract Administrator (Part-Time). This position is 20–25 hours per week.

This role involves managing administrative responsibilities for paving projects, including preparing bids, securing bonds, maintaining project documentation, and assisting with payments and other office processes. It requires strong organization, attention to detail, and the ability to maintain confidential information while supporting both internal teams and external contractors.

What You’ll DoPrepare paving bids for GPI, ensuring all necessary signatures and documents are obtained before the deadline

Request and secure bonds for all bidding projects

Complete and organize bidding information sheets in a designated binder

Process payables as received from the Napoleon office

Distribute the weekly job list for PPI/GPI projects in the accounting system

Assign job numbers in the accounting system and job binder, updating information in XBEScan and archive contracts and subcontracts, returning signed documents to contractors along with insurance and workers' compensation certificates

Request and file tax exemption certificates from subcontractors and maintain proper records

Provide insurance certificates from the First Insurance Co. portal as needed

Process MDOT and ODOT contracts, including bonds, 35-day letters, and contractor affidavits, uploading documents to Project Wise/One Span Notarize  company documents as required

Assist with phone coverage and general administrative tasks

Physical Requirements Prolonged periods of sitting at a desk Occasionally lift office materials weighing 10–20 pounds

What You Bring to the Table High school diploma or equivalent required

Excellent verbal and written communication skills

Proficient in Microsoft Office Suite and other accounting software programs

Ability to work independently and in a fast-paced environment

Excellent organizational skills and attention to detail

Ability to maintain confidentiality

Professional communication and teamwork skills

Join Our Team Precision Paving, Inc. is proud to be an equal opportunity employer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Accessibility:
If you need an accommodation as part of the employment process please contact Human Resources at Phone:
Email: kedwards

Equal Opportunity Employer, including disabled and veterans.

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