Human Resources Administrative Assistant

King County Library System (KCLS) is seeking an experienced Administrative Assistant who combines exceptional organizational skill with initiative, judgment, and a strong service mindset. Supporting the Director of Human Resources and the HR department, this role serves as a trusted operational and strategic partner, ensuring leaders are prepared, information flows smoothly, and projects move from concept to completion. Success in this role requires discretion, resourcefulness, and the confidence to anticipate needs, solve problems independently, and support complex work that has organization‑wide impact.

Provides administrative, coordination, and project support to the Director of Human Resources and the HR department. Acts as a point of contact for internal and external customers, exercising independent judgment and maintaining strict confidentiality.

This role supports executive-level calendaring, meeting preparation, and follow-through; manages records and documentation subject to public disclosure requirements; tracks departmental budgets and expenditures; supports sensitive labor relations information and actions; and leads or coordinates administrative projects that improve workflows, systems, and information access.

The Administrative Assistant is expected to manage competing priorities, anticipate leadership needs, and take initiative to ensure the department operates efficiently and effectively.

KCLS has a vision of a world where knowledge allows diverse communities to prosper and grow. In order to support this vision, we create opportunities through meaningful connections by acting as the knowledge sharing center for over 1.5 million diverse patrons, providing an unparalleled collection of library materials, resources, technology, services, and programs.

Approximately 1,000 engaged and passionate staff provide service in 50 community library locations and patron engagement using direct outreach, programs, and virtual assistance. Our service area includes cities, towns, tribal lands, and unincorporated districts of King County, with the exception of the city of Seattle.

From a  comprehensive Diversity, Equity, and Inclusion (DEI) Assessment Demographics and Language Report, of the more than 1.5 million residents who live within the KCLS service area, almost half identify as Black, Indigenous, or People of Color (BIPOC). Moreover, roughly one-third of the KCLS community speaks a language other than English as their first language.

The King County Library System values the diverse perspectives, lived experiences, and cultures of all qualified individuals. We seek applicants that reflect the diversity of the communities we serve and encourage individuals of all backgrounds to apply, including BIPOC (Black, Indigenous, and other people of color), immigrants, refugees, women, LGBTQIA+, individuals with disabilities, veterans, etc.

KCLS welcomes reasonable accommodations for persons with disabilities as an opportunity to assist qualified individuals to participate in the job application or interview process and/or perform the essential functions of the position upon hire.

Need an accommodation to apply or interview? Call  or email employment.

KCLS ensures equal opportunities and consideration for all job applicants, without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. KCLS does not tolerate discrimination or harassment during any stage of employment, including in recruiting, hiring, promotion, termination, leave of absence, compensation, or training.

• Prepares meeting agendas and minutes.
• Manages Director’s schedule.
• Orders supplies and equipment for assigned area and analyzes appropriate purchase sources.
• Prepares budget requests, and creates and maintains budget expenditure tracking process.
• Creates and maintains files including statistical reports for assigned areas.
• Answers phones and addresses and/or distributes messages as needed.
• Receives and distributes mail.
• Composes, types, and edits a variety of correspondence, reports, memos, and other material.
• Manages departmental documents and records, establishing and maintaining filing systems.
• Coordinates, documents, and tracks pertinent data to meet information and reporting needs.
• Performs special projects as assigned.

• Provides back up to others across the system.
• Participates in meetings, conferences, and seminars.
• Performs other related duties as assigned.

Primarily focused on customer needs, able to deliver high-quality, value-added services. Constantly strives to find new ways to increase customer satisfaction and understanding, foster equitable services, and forge…