Marketing Specialist - RFP

Responsibilities

• Lead the planning, development, and submission of RFPs, RFQs, and other proposal responses in collaboration with marketing, estimating, and operations teams.
• Coordinate internal proposal kickoff meetings and manage schedules to ensure on-time delivery.
• Write, edit, and format proposal content including executive summaries, project descriptions, team bios, and other narrative sections.
• Customize marketing collateral to reflect client-specific requirements and win themes.
• Maintain and update a content library of standard company materials, including project sheets, resumes, and standard technical content.
• Utilize InDesign and other design tools to ensure proposals are visually engaging and aligned with brand standards.
• Assist with presentations, interview prep materials, and other marketing support as needed.
• Monitor proposal results and support post-submission debriefs to improve future responses

• Bachelor’s degree in Marketing, Communications, Journalism, or related field
• 3–5 years of experience in marketing or proposal coordination (AEC industry preferred)
• Excellent writing, editing, and proofreading skills
• Strong organizational and project management abilities
• Proficiency in Adobe InDesign and Microsoft Office Suite (Word, Excel, PowerPoint)

• Experience with CRM and proposal management tools
• Knowledge of the construction industry, terminology, and procurement processes