Manager, Conferences Logistics

Lead the logistics delivery of Gartner’s must-attend conferences

Lead the logistics delivery of Gartner’s must-attend conferences. Responsible for the development, management and execution of various conference elements relating to logistics and production.

• Oversee all pieces of the conference planning process. Support flawless delivery and superior attendee experience across the portfolio of conferences.
• Effective project management including development of and leading the team to adhere to timelines and templates.
• Venue management including but not limited to rooms, meeting facilities, F&B, meeting materials, A/V production.
• Manage conference budgets with direct responsibility for all costs associated with logistics and production delivery; produce accurate monthly forecasts and manage expenses effectively.
• Lead on cost negotiations, proposals, contracting and terms and conditions for suppliers.
• Attend conferences as the onsite lead managing the production schedule, conference staff and liaising with agency partners and vendors.
• Lead key conference partners and team members (internal and external) to ensure successful conference execution; build and maintain good relationships by establishing trust and a working partnership.
• As a member of the global conference operations team – build effective relationships with peers in all regions, take and share best practices and continuously raise the level of our event!
• Constantly evaluate the experience, feedback and results then implement changes accordingly. Create detailed post-event analysis reports and event de-briefs for review with manager/operations leads.

• Bachelor’s Degree or higher preferred
• 5+ Years of Event Management experience
• Proven event operational skills including production schedules, budget management and event staffing
• Project management experience on detailed programs with multiple variables and dependencies
• Proven experience in managing agency and vendor partners
• Proven people management experience
• Strong interpersonal and relationship building skills especially with senior level professionals, cross-functionally and with agency partners
• Creative, innovative and strategic thinker with a strong attention to detail
• Strong financial management skills
• Motivated team player with desire to learn and grow
• Excellent written/oral communication and presentations skills
• Demonstrated ability to adapt, implement and manage change and strive for continuous improvement
• Ability to thrive in high pressure situations
• Confident decision maker
• Willingness to travel approximately 20% to attend Gartner Conferences to lead operational requirements and onsite teams

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