Project Manager, IT Project Manager

Direct message the job poster from PPAI - Promotional Products Association International

Human Resources Coordinator at PPAI - Promotional Products Association International

Job Title: Project Manager

Location: Irving, TX

Reports To: Director of IT

Job Summary

The Project Management is responsible for establishing and driving PPAI’s enterprise-wide project management strategy that supports organizational effectiveness, efficiency, and accountability. Reporting to the Director of Technology, this role partners across all departments to implement consistent project practices, oversee the use of project management tools, and ensure teams are aligned, informed, and equipped to deliver on key initiatives. This position is critical to organizational success, combining strategic thinking with hands‑on execution, while bringing structure, clarity, and process rigor to projects that advance the PPAI’s mission and goals.

The role will also provide some direct Project Management, as‑needed, within the Technology business unit for related initiatives.

Key Responsibilities

• Design, implement, and maintain an enterprise‑wide project management strategy that standardizes processes, drives efficiency, and aligns with organizational goals.
• Establish frameworks, workflows, and documentation standards to guide project planning, execution, and evaluation across departments.
• Promote organization‑wide adoption of project management best practices through training, resources, and ongoing support.

Project Oversight & Execution (25%)

• Lead the planning and execution of cross‑functional initiatives, ensuring projects are delivered on time, within scope, and aligned with strategic objectives.
• Provide structure and guidance to internal project owners, including scoping, resourcing, timeline management, and risk mitigation.
• Collaborate with stakeholders to define project objectives, milestones, and success metrics, ensuring clarity and accountability throughout the lifecycle.

IT Project Support (15%)

• Partner with the IT team to provide project management support on department‑led initiatives, ensuring alignment with enterprise PM practices.
• Help manage technical timelines, vendor coordination, and system implementation projects alongside the Director of Technology and IT staff.
• Support clear documentation, change management, and communication processes, updating stakeholders on the progress, risks, and milestones of IT initiatives.

Project Management Platform & Tools Administration (15%)

• Serve as administrator for the organization’s project management platform (e.g., Asana, Workfront, etc.), managing configuration, access, and ongoing support.
• Develop and maintain templates, dashboards, and reporting mechanisms that promote visibility, collaboration, and data‑driven decision‑making.
• Provide training and user support across departments to ensure consistent use and adoption of tools.
• Work closely with team members and facilitate collaboration from different departments to drive project outcomes and ensure smooth communication and clear understanding of project goals.

Reporting, Communication & Process Optimization (15%)

• Build and maintain project status reports and dashboards to track progress across initiatives and communicate performance to leadership.
• Develop contingency plans to address unforeseen challenges and ensure minimal disruption to project timelines.
• Identify opportunities to improve project processes and workflows, working collaboratively with teams to implement enhancements.
• Foster a culture of accountability and continuous improvement across project teams.

Experience Requirements

• 5+ years of project management experience, successfully delivering projects on time and within budget.
• Solid understanding of project management methodologies (Agile, Waterfall, Hybrid).
• Proficiency in project management tools (e.g., MS Project, Jira, Asana).
• 3+ years working in IT environments, with experience in IT infrastructure or software projects.
• Proven ability to collaborate across teams and manage projects without direct reports.
• 3+ years of experience communicating with both technical and non‑technical stakeholders.
• PMP or equivalent certification…