Payroll Specialist

Overview

Location: Irving, TX 75038

Position Type: Full Time Job Shift: Day Education Level: 2 Year Degree Travel: None Category: People Operations

Who WE are:

Rail Pros is the premier provider of engineering and diversified safety services to America’s rail and transit industry. We are a people-first organization that prioritizes the well-being and growth of our employees, fostering a culture of caring and support. We believe that when our people thrive, our company thrives.

Our mission is to enhance mobility, safety, and quality of life for residents, passengers, and partner companies. We continuously innovate to help our customers succeed. Apply now and become a part of our exciting journey!

Job Summary:

Join our team as a Payroll Specialist and play a crucial role in processing multi-state full cycle payroll for 500 weekly employees and 400 biweekly employees. You will handle Certified Payroll Reports across various platforms (federal form, DIR, LCPtracker, etc.) and manage all payroll-related issues.

• Collaborate with leadership across multiple locations to deliver outstanding customer service throughout the payroll process.
• Coordinate with database administrators
  , human resources
  , and other departments to ensure smooth maintenance of employee data.
• Address and resolve all payroll-related issues promptly, escalating as necessary.
• Review, monitor, and calculate wages
  , tax deductions
  , overtime
  , and other payroll elements according to state and federal laws.
• Ensure accurate coding on all earnings and deductions by labor allocations for accounting
  .
• Process and monitor garnishment orders
  .
• Maintain and document all transactions related to payroll processing.
• Integrate and process data from other databases into the HRIS
  .
• Accurately enter and document changes for timely payroll processing.
• Ensure compliance with employee/employer/unemployment taxes in all necessary states.
• Balance payroll data against other databases and reports.
• Conduct payroll compliance checks to ensure accuracy per Federal and State regulations.
• Complete Certified Payroll Reports for assigned Prevailing Wage Jobs
  .
• Continuously upgrade knowledge and skills related to systems, processes, and requirements.
• Stay current with Federal and State tax changes
  .
• Ensure all payroll transactions adhere to both external and internal policies
  .
• Prepare and manage reports on a weekly, bi-weekly, monthly, quarterly, and annual basis, including ad hoc reports.
• Assist with special projects and other duties as needed.

Knowledge, Skills, & Abilities:

• Logical problem-solving and resource organization.
• Decision-making aligned with business objectives.
• Effective partnership and result-oriented collaboration.
• Meeting internal and external customer expectations
  .
• Proficiency with electronic communications and standard office applications (i.e.,
  Microsoft Office Suite
  ).
• Working knowledge of MS Office software:
  Excel
  , Access
  , Power Point ,
  Word
  .

Required

Education and Experience:

• Associate’s degree with 2 years of experience using a full-service payroll processing system (e.g.,
  Paycom
  ) or equivalent.
• Experience with multi-state payroll processing
  .
• High level of integrity and attention to accuracy
  .
• Strong interpersonal and communication skills
  .
• Ability to work independently and within a team.
• Strong organizational planning and time management skills.
• Ability to protect confidential information and perform in a fast-paced environment.
• Customer service-focused with strong analytical skills
  .

Preferred

Education and Experience:

• Experience with Adobe Acrobat
  .
• Previous use of human resources information systems
  .
• College coursework in human resources
  .
• Prior experience as an HR assistant or executive assistant
  .
• Advanced MS Excel skills
  , including VLookup and pivot tables
  .
• Experience with Prevailing Wage and Certified Payroll Reporting
  .

Additional Qualifications:

• Certified Payroll Professional Certification
  .

• Dynamic Team Environment
  :
  Collaborate with a supportive and talented team.
• Career Growth
  :
  Opportunities for professional development and skill enhancement.
• Innovative Culture
  :
  Work in a forward-thinking company that values your ideas and…