Project Billing Manager

Who WE Are

Rail Pros is the premier provider of engineering and diversified safety services to America’s rail and transit industry. Driven by a passion for our people, clients, and communities, we are committed to solving our customers’ challenges and earning their trust through teamwork, continuous improvement, and service excellence. As a people-first organization, we prioritize the well‑being and growth of our employees, fostering a culture of caring and support.

We believe that when our people thrive, our company thrives. Our mission is to enhance mobility, safety, and quality of life for residents, passengers, and partner companies. We do more than just provide services – we are constantly innovating and staying abreast of industry developments to help our customers succeed. Join us in our shared goal of keeping America moving and ensuring customer satisfaction in an environment where your contributions are valued and your growth is encouraged.

Apply now and become a part of our exciting journey!

The Billing Manager will be responsible for implementing continuous improvements of the billing functions, while also leading and directing the billing team related to Engineering and Real Estate.

• Supervises the staff and daily operations of the Engineering and Real Estate.
• Monitors postings and all billing to ensure compliance with established company policies and regulations.
• Ensures third‑party billing is submitted correctly; assures that payer claim rejections are corrected and filed.
• Manages and directs the flow of accounting inboxes to assign to individuals to provide support to internal and outside customers.
• Build relationships with internal and external customers.
• Coordinate with Collections and Operations to properly communicate with the customer.
• Manage month‑end closing of the billing group, work with multiple Accounting and Finance teams at month‑end, and help analyze and understand trends.
• Maintains up‑to‑date expertise and knowledge of compliance, code changes, billing laws, rules, regulations, and developments necessary for the organization to make informed business decisions.
• Hire, train and provide guidance, leadership and direction to all Billing Specialists and Project Accountants, ensuring they understand the technical architecture of their systems and the requirements of their assigned customer/project, and institute a regime that detects problems early and resolves them promptly.
• Proactively react to changing business needs and assess the impact of changes to Billing systems, processes, and global internal/external stakeholders.
• Drive efficiency and effectiveness by reviewing Billing Operations processes and providing recommendations to streamline operations.
• Participate in cross‑functional teams on enhancements to the billing software in testing and operational improvements.
• Work with the CFO and/or Controller on any special projects.
• Other duties as assigned or required to meet the business needs.

• Excellent communication skills required.
• Self‑motivated with the ability to engage and encourage team members.
• Attention to detail and organizational skills required.
• Highly proficient with Microsoft Office.

• Accounting and finance professional with at least 5 years of billing experience and a minimum of 2 years of supervisory experience in a mid‑large organization.

• College coursework preferred.
• Prior experience with Net Suite preferred.

• Professional Growth:
  Opportunities for career development and advancement within the railroad industry, providing valuable experience in railway operations and safety management.
• Impactful Role:
  Play a crucial role in ensuring the safety and protection of railway work zones, directly impacting worker well‑being and project efficiency.
• Collaborative Environment:
  Work in a supportive and collaborative environment, contributing to the success of railway projects while gaining valuable industry knowledge.
• Industry Exposure:
  Gain exposure to various aspects of railroad operations, safety…