Executive Assistant

Job Summary

This position will provide advanced administrative support to the Executive Director while serving as a liaison to executives, elected officials, city management, Arts and Culture Board members, the general public and media.

• Manage the Executive Director’s calendar
• Coordinate internal and external meetings, complex events and conference calls
• Prepare correspondence, presentations, reports, informational packets and other documents
• Review incoming reports and correspondence to determine appropriate course of action
• Maintain databases, electronic files and financial records
• Assist with developing, administering, monitoring and coordinating the annual department budget

• Associate degree or equivalent
• Minimum of three years of increasingly responsible secretarial or administrative assistant experience or equivalent transferrable skills
• Excellent customer service, written and oral communication skills
• Advanced knowledge of MS Office products
• High level of computer proficiency

Hours are 8 a.m. to 5 p.m. with some evening and weekend work required.

PAY GRADE GG20 / FULL PAY RANGE $29.47 - $41.52 PER HOUR

A résumé must be submitted with the application.

The City of Irving strives to be the most inclusive, welcoming, respectful and understanding municipal organization in North Texas. Irving is home to one of the most diverse ZIP codes in the nation, with many religions, races, nationalities and beliefs represented. The city acknowledges that its employees’ diversity make them uniquely qualified to serve. This is achieved by building and nurturing an employment base that better reflects the races, cultures, faiths, gender identities, generations and philosophies of the community.

The goal is to create programming and engagement opportunities, implement best and emerging practices, and foster an environment of understanding and respect. This allows for equitable access to programs and services, removal of barriers for engagement, and a culture of safety, trust and belonging.