Hybrid: Event Planner

Event Planner I – Hybrid

Location: Irving, TX 75039
Pay Rate: $28.45 per hour
Schedule: Monday – Friday, standard business hours. Hybrid (approximately one day onsite per week).
Travel: Approximately 30% domestic travel.
Start Date: 5/22/26, contract will go through November 2026

The Event Planner I manages the planning, coordination, and execution of both virtual and in-person meetings and conferences from start to finish. This role focuses on delivering seamless event experiences, coordinating logistics and vendors, and improving operational efficiency and attendee engagement.

• Events directly impact brand perception, stakeholder satisfaction, and business outcomes.
• Strong execution reduces costs, minimizes risk, and improves attendee experience.
• Efficient processes allow events to scale without increasing workload.

• Set up and manage event registration and attendee communications.
• Coordinate with internal stakeholders on event requirements and timelines.
• Support live event execution and troubleshooting.
• Utilize platforms such as Webex and Zoom.

• Coordinate meeting space, catering, A/V, and event logistics.
• Manage vendor relationships and onsite execution.
• Support special activities and attendee experience.
• Complete post-event financial reconciliation and closeout.

• Train program partners on conference tools, registration systems, and delivery platforms.
• Communicate effectively with internal teams, senior leadership, and external vendors.
• Support multiple events and projects simultaneously.

• Identify opportunities to improve operational efficiency and scalability.
• Analyze feedback to enhance engagement and customer experience.
• Support workflow improvements and conference-related initiatives.

• Bachelor’s degree required.
• Minimum 2+ years of event planning or conference management experience.
• Experience with both virtual and in-person events preferred.

• Strong project management, organization, and time management.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Experience with Webex, Zoom, or similar virtual platforms.
• Excellent written, verbal, and interpersonal communication.
• Ability to work with senior executives, stakeholders, and vendors.
• Strong attention to detail, problem‑solving skills, and adaptability.
• Ability to work independently and in a fast‑paced environment.

• Event planning involves many moving parts; organization and communication prevent costly errors.
• Technology proficiency ensures smooth virtual delivery and better attendee experience.
• Executive-level interaction requires professionalism and strong stakeholder management.

• Health insurance
• Health savings account
• Dental insurance
• Vision insurance
• Flexible spending accounts
• Life insurance
• Retirement plan

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Rate of pay within the stated range will depend on the qualification of the applicant.